Project Administrator
Project Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Who We Are:
ATCO Frontec is a market leader providing facilities management camp services workforce lodging solutions operational support services and disaster and emergency management for a diverse range of clients. We are a servicebased organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.
Description: ATCO Frontec is seeking a Project Administrator to join our Operations team in Whitehorse YT. This role is responsible for financial administration timekeeping payroll support document control and general administrative support. The successful candidate will be a highly organized individual with a keen eye for detail and the ability to work independently in a dynamic environment.
Responsibilities:
Finance & Accounting Support
- Review code and approve invoices for processing.
- Reconcile corporate credit card transactions.
- Track and issue receipts on purchase orders.
- Prepare and process client quotes and invoices.
- Prepare monthly journal vouchers.
- Assist AR tracking.
- Generate monthend quarterly and yearend processes.
- Participate in internal and external audits.
Timekeeping
- Collect verify and summarize timesheets for submission.
- Maintain accurate records of hours worked and leave taken via online time management systems
Administration & Office Support
- Provide general administrative support to the management team.
- Take and distribute meeting minutes; manage internal action logs.
- Maintain and update physical and electronic filing systems.
- Support coordination of staff meetings.
Human Resources Assistance
- Assist with recruitmentrelated paperwork and onboarding processes.
Health & Safety
- Adhere to all relevant procedures and complete required documentation per ATCO Frontecs Health & Safety Toolkit.
Qualifications & Skills:
- 13 years of administrative experience preferably with exposure to finance payroll or HR functions.
- Proficient in Microsoft Office Suite (Excel Word Outlook PowerPoint); experience with Oracle or similar financial systems is an asset.
- Strong organization skills with the ability to multitask and manage a high volume of work accurately.
- Excellent written and verbal communication skills.
- Ability to work independently and handle confidential information with discretion.
- Comfortable learning new and evolving software systems.
We would like to thank everyone for their application; however only those being considered for an interview will be contacted.
Final candidates will require successful completion of a background check and Security Clearance Check.
Collection use and retention of personal information will be in accordance with ATCO Group privacy policies and practices.
By submitting your resume and personal information to the ATCO Group of Companies and/or participating in a personal interview you acknowledge and consent to the collection use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
