Analyst 2, Legal Operations
Analyst 2, Legal Operations
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Job Description
Perform various duties in support of legal invoice processing tracking and reporting as well as other administrative duties related to legal operations. This individual will work closely with a variety of internal and external stakeholders in setting up suppliers resolving invoice issues maintaining our Thomson Reuters Legal Tracker tool assisting with our internal Legal Ops web pages and managing Legal Ops Smartsheet documents. The ideal candidate will have the ability to work independently in an organized manner and manage a multitude of projects simultaneously.
Essential Duties and Responsibilities:
- Support invoice process using Thomson Reuters Legal Tracker Tool to set up vendors create matters manage invoices and provide reports.
- Work with Tracker support when needed to resolve issues.
- Receive and process invoices not submitted directly to our Tracker tool loading to appropriate matter and initiating approval flow.
- Work with the Accounts Payable team for Vendor set up and to resolve invoice payment issues.
- Work with IT team on issues with batch feeds from Legal Tracker tool.
- Research problems with invoices and work with outside counsel on discrepancies inaccuracies or other problems with invoices.
- When needed process ServiceNow payment requests and follow through on processing by accounts payable department.
- Process purchase order requests and/or shopping carts when need for purchases by Legal Team.
- Manage Legal Ops Smartsheet forms.
- Assist with other legal operations tasks/projects as requested.
Qualifications :
Required:
- 35 years of related experience with legal invoicing or other general legal/ administrative department processing.
- Able to maintain strict confidentiality with all communications information and /or documents.
- Excellent interpersonal skills as well as written and oral communication skills
- Responsive and serviceoriented attitude.
- Ability to organize prioritize and manage deadlines in a fastpaced and demanding work environment.
- Ability to work effectively in a global environment and sensitivity to cultural differences.
- Ability to work effectively and constructively in a team environment.
- Intermediate skills with Microsoft Excel including pivot tables.
PREFFERED:
- College degree preferred but not required.
- Experience with Thomson Reuters Legal Tracker software preferred.
- Experience with Smartsheet would be helpful.
- Previous experience creating and editing SharePoint web pages a plus.
Additional Information :
Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race color ancestry religion (including religious dress and grooming standards) sex (including pregnancy childbirth or related medical conditions breastfeeding or related medical conditions) gender (including a persons gender identity gender expression and genderrelated appearance and behavior whether or not stereotypically associated with the persons assigned sex at birth) age national origin sexual orientation medical condition marital status (including domestic partnership status) physical disability mental disability medical condition genetic information protected medical and family care leave Civil Air Patrol status military and veteran status or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our nondiscrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the Know Your Rights: Workplace Discrimination is Illegal poster. Our pay transparency policy is available here.
Western Digital thrives on the power and potential of diversity. As a global company we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees our company our customers and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging respect and contribution.
Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at to advise us of your accommodation request. In your email please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
Based on our experience we anticipate that the application deadline will be 08/15/2025 (3 months from posting) although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline we will update this
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Compensation & Benefits Details
- An employees pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills ability knowledge of the job; (3) performance contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
- The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California Colorado New York or remote jobs that can be performed in California Colorado and New York. This range may be modified in the future.
- If your position is nonexempt you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay depending on the shift to which you are assigned.
- You will be eligible to participate in Western Digitals ShortTerm Incentive (STI) Plan which provides incentive awards based on Company and individual performance. Depending on your role and your performance you may be eligible to participate in our annual LongTerm Incentive (LTI) program which consists of restricted stock units (RSUs) or cash equivalents pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires subject to Western Digitals Standard Terms and Conditions for Restricted Stock Unit Awards.
- We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life accident and disability insurance; taxadvantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D legal plan pet insurance critical illness accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
- Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole discretion unless and until paid and may be modified at the Companys sole discretion consistent with the law.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
