Accounting Cashier - Part-time (21 hours per week)
Accounting Cashier - Part-time (21 hours per week)
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1 Vacancy
Job Description
As part of the Central Administration team the Bursars Office processes and ensures the accurate allocation of payments made to the institute.
ABOUT THE POSITION
This is an oncampus regular parttime position of 21 hours per week (M/Tu/Th5 hours per day from 11:30 am 5:00 pm; Friday6 hours per day from 10:30 am 5:00 pm). Reporting to the Manager Accounts Receivable and Receipts the Accounting Cashier is responsible for maintaining proper records relating to the posting of cash receipts and recording revenues in the financial system. The Accounting Cashier has the main responsibility for operating the Bursars Office window and prepares and processes deposits in a variety of methods.
Please click on the links below to view our competitive comprehensive benefits package:
Hiring Range
Benefits
PTO Overview
Job Classification: Parttime Hourly Staff
Grade Level: 5
RESPONSIBILITIES
- Handles various Bursars Office window transactions presented by students or staff
- Balances individual cash drawer and petty cash daily
- Assists the manager with maintaining and updating department documentation
- Maintains security standards with sensitive information such as bank account and credit card numbers
- Creates and submits journal entries as needed for department transactions
- Assists with museum cash recyclers (location: 111 S Michigan Ave): monitors daily inventory refills machines empties deposit cassette prepares deposits for pickup
- Enters and processes daily cash receipts (cash check or credit card) in an accurate and timely manner into PeopleSoft
- Processes and balances check deposits via remote deposit
- Logs and tracks all deposits sent through armored courier
- Completes client requests in the department ticketing system
- Distributes student payments including payroll checks and refunds
- Participates in testing within PeopleSoft Financials PeopleSoft Campus Solutions and/or other financial systems for fix or upgrade implementations
- Adheres to department coverage vacation blackout periods and overtime requirements as defined by business need
- Provides coverage for Accounts Receivable Specialist and Manager as crosstraining allows including but not limited to invoicing and processing student payments
- Participates in developing the entire departments strategic goals and direction
- Duties responsibilities and activities may change or be added as needed
PHYSICAL REQUIREMENTS
- Prolonged periods of sitting at a desk and working on a computer; must be able to remain in a stationary position 90% of the time
- Occasionally moves throughout the office to access file cabinets and office equipment and may walk between buildings including to and from the museum.
- Constantly operates a computer and/or other office productivity machinery such as a copy machine scanner and printer.
- Specific vision abilities required by this job include close vision the ability to adjust focus and the ability to sustain prolonged visual concentration.
- Ability to participate in meetings onsite and virtually.
- Ability to lift and move up to 35 pounds.
QUALIFICATIONS
- Requires one year of experience in cashiering with a strong emphasis on accounting banking or other financial transaction environments.
- Associates degree or equivalent combination of education and experience preferred.
- Proven ability to prioritize and work independently responsibly and meet deadlines.
- PeopleSoft and accounts receivable experience preferred
- Excellent spoken and written English language skills
- Ability to train others on simple and complex processes
The Art Institute of Chicago is an Equal Opportunity Employer that recruits hires and promotes qualified individuals without regard to race religion sex sexual orientation gender identity age national origin ancestry veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process please contact the Department of Human Resources at .
Employment Type
Part-Time
