Senior Executive Assistant & Office Manager
Senior Executive Assistant & Office Manager
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USD 81000 - 91400
1 Vacancy
Job Description
Supervise and execute a range of administrative activities on behalf of Cascade PBS; and manage highly complex tasks for senior officials and the Board of Directors in support of the organizations goals and objectives while demonstrating Cascade PBSs values of integrity community innovation and diversity.
Salary Range: $81000$91400
Benefits information can be found here
Seattle hybrid schedule available must reside in WA State
Cascade PBS is committed to building a team that represents a diversity of thought experience and personal background. We deeply value applicants from diverse lived experiences and backgrounds.
KEY RESPONSIBILITIES/DUTIES
- Manage calendars communications events and appointments in a timely manner for the Vice President of Human Resources and the Chief Financial Officer. Assists the CEO as requested.
- Arrange staff management and executive meetings including agendas; facilities; supplies and provisions; etc.
- Manage all Board of Director logistics including the budget; scheduling board and committee meetings; securing and settingup meeting spaces; catering and or food service; coordinating assembling and distributing relevant meeting materials; management if the board portal; and facilitating other necessary mailings organizational invitations and communications.
- Serves as a liaison to the Board of Directors fielding inquiries and other regular communication. Coordinate Board member orientation onboarding and recognition as needed.
- Proactively communicate with senior officials regarding upcoming deadlines to ensure they are prepared and have time to execute their duties in advance.
- Provide support for internal management and staff meetings as needed including but not limited to scheduling preparation of agendas notification and distribution of materials to attendees and overseeing the room reservation and set up logistics.
- Coordinate travel and preplanning arrangements for senior officials
- Control operational planning calendars that outline key dates and activities for the smooth and progressive implementation of strategic and operational initiatives.
- Supervise schedule and evaluate reception personnel to ensure required coverage; serve as backup as needed.
- Develop and implement best practices and procedures to ensure an exceptional experience for the public and guests and completion of reception projects and duties on time and within expectations.
- Oversees and manages Reception budget and office activities.
- Assists reception team in managing ID badges and key fob processes.
- Ensure office and facility supplies are at optimal levels.
- Create and submit expense reports on behalf of senior officials and processes reimbursements if needed.
- Assist Legal Affairs Manager to ensure website information related to CPB obligations leadership team board members and various required postings are current and accurate.
- In collaboration with the Manager of Building Operations & Security maintains a clean organized and professional office environment.
- Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of Cascade PBS.
- Other duties responsibilities and activities may change or be assigned at any time with or without notice
REQUIRED SKILLS/ABILITIES
- Excellent communication skills including speaking listening writing appropriately tailored to different recipients
- Strong interpersonal and facilitation skills; outgoing personality with interest and comfort in engaging others
- Exceptional organizational and problemsolving skills to anticipate needs of fastpaced strategic executives. Ability to engage and collaborate with all staff and Board members remaining flexible resourceful and efficient with a high level of professionalism confidence and confidentiality
- Demonstrates good judgement and decisionmaking skills that support the values of the organization and vision of senior leadership.
- Proficient use of and comfort with technology and software tools and platforms including Zoom/Teams Office products SharePoint etc.
- Knowledge of office administration clerical procedures and recordkeeping systems.
- Proven ability to work independently to accomplish goals and objectives within deadlines
- Embrace and support a highly diverse workplace.
- Ability to work primarily onsite
EDUCATION AND EXPERIENCE
- Bachelors degree or equivalent experience preferred
- Seven plus years experience supporting Clevel senior officials required
- Three years minimum experience managing a team
- Highly proficient in MS Office and remote collaboration tools
- Extensive experience in administrative preparation of board materials and presentations required
- Ability to maintain confidential information and/or issues with sound judgement
- Familiarity with Customer Relationship Management software preferred
PHYSICAL REQUIREMENTS
- Ability to work some evenings weekends holidays as needed
- Ability to sit type on a keyboard and view data on a computer screen for long periods of time
Required Experience:
Senior IC
Employment Type
Full-Time
