Guidance Secretary (E)
Guidance Secretary (E)
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Job Description
Applicants will be considered in the following order:
1) Qualified permanent ESS/OSSTF Bargaining Unit employees .
2) Qualified probationary temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3) Qualified external applicants (includes employees from other Bargaining Units).
Reporting to the Principal through the Office Supervisor the successful applicant for this Educational Support Staff position Level E will be supporting the activities of the Guidance Office and its daytoday operation.
The successful applicant for this Educational Support Staff position Level E willwork 35 hours per week 12 months per year effective June 2 2025.
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- Support the vision philosophy and procedures of the school;
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Provide administrative support to the schools Guidance Office;
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Interact positively with students staff and community;
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Maintain and supervise the distribution receipt and storage of Ontario Student Records (OSR) information files;
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Perform computer functions in Aspen including the maintenance of student scheduling registration and retiring students sharing and end sharing students maintaining credit history in the transcript window entering SHSM certificates receive and enter community service hours;
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Produce reports as needed including transcripts SHSM records and report cards;
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Sending and tracking OCAS and OUAC data for student applications;
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Providing assistance with the preparation and completion of ONSIS submissions;
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Assist with the preparation of materials for various information meetings including the course calendars and course selection materials;
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Maintain inventory of supplies for the Guidance Office; and
- Other duties as assigned by the Office Supervisor and/or Principal.
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- A Secondary School Graduation Diploma is required;
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Excellent working knowledge of: MS Office Suite including Word Excel and PowerPoint Google Apps for Education (GAFE) Windows Aspen Student Information System and website maintenance/Wordpress is required;
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Have knowledge of Ministry of Education Ontario School Diploma (OSSD) requirements;
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Ability to work collaboratively as a member of the administrative and support team of the school;
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Ability to communicate effectively both orally and in written form with students staff and the community;
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Possess excellent customer service skills;
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Possess excellent interpersonal skills positive caring and compassionate;
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Possess excellent organizational and time managementskills as well as possess initiative and independence to organizing their day;
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Possess excellent multitasking and problem solving skills;
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Possess the ability to complete assigned duties with minimal supervision; and
- Previous work experience in a secondary school office would be an asset.
Applicant SelfIdentificationQuestions
The information collectedin Apply to Educationis used to monitor WRDSBs progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.
We are committed to the security and confidentiality of information under our control and to the protection of privacy with respect to personal and confidential information that is collected used disclosed and retained in the system(Policy 1014 Privacy Protection and Access to Information). Informationis collected pursuant toOntarios Education Equity Action Plan(Ministry of Education)PPM 165and the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). Access to thisinformationis restricted to specific individuals in Human Resources. Access use and disclosure of the data is governed by MFIPPA andethical research practices. Applicant SelfIdentification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.
If you prefer not to answer any of the Self Identification questions you can select prefer not to answer. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact.
The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve who will foster the success and wellbeing of our students and who demonstrate a commitment to equity and inclusion in the classroom.
We actively encourage applications from members of groups with historical and/or current barriers to equity including but not limited to:
- First Nations Mtis and Inuit peoples and all other Indigenous peoples;
- members of groups that commonly experience discrimination due to race ancestry colour religion and/or spiritual beliefs or place of origin;
- persons with visible and/or invisible (physical and/or mental) disabilities; and
- persons of marginalized sexual orientations gender identities and gender expressions.
We will make any appropriate accommodation based on any of the human rights protected grounds to support candidate participation in the hiring process.
Upon request we will provide reasonable accommodations in the hiring process to support applicants with disabilities.
Employment Type
Full-Time
