Part Time Medical Office Manager

Join a Premier Holistic Physical Therapy and Wellness Clinic in Newport Beach

At Anderson Sport and Wellness A Physical Therapy Corporation were more than a clinicwere a community devoted to the holistic health and wellness of every patient. Our practice specializes in orthopedic manual therapy solving chronic pain returntosport rehabilitation and personalized wellness services all delivered in a oneonone clientcentered environment. We incorporate advanced manual therapy Pilates the MELT method nutritional consultation mindbody approaches and cuttingedge technology including but not limited to Rapid Release Technology the Neubie by Neufit and Frequency Specific Microcurrent to deliver a truly holistic approach. In addition we partner with other practitioners such as acupuncturists naturopaths psychotherapists and functional medicine physicians to produce optimal outcomes for our patients.

We are looking for a Medical Office Manager who is highly motivated organized and ready to lead within a nurturing fastpaced and forwardthinking environment. This is an exciting opportunity to become a central figure in a growing practice while helping shape the patient experience and supporting our mission to heal through connection and care.

What Youll Do

• Be the warm and professional first point of contact for all patientssetting the tone for an exceptional client experience
• Manage appointment scheduling billing and accurate EMR documentation
• Supervise and mentor interns externs and students; provide structure accountability and guidance
• Collaborate with the owner therapists aides to ensure smooth daily operations
• Ensure compliance with HIPAA and all applicable healthcare regulations
• Maintain supply inventory and place timely orders to ensure clinical readiness
• Help evaluate and implement operational improvements to enhance patient care and clinic efficiency
• Maintain and troubleshoot basic clinic technology and communication systems in coordination with IT
• Monitor and respond to client inquiries within 24 hours ensuring no opportunity for care is missed
• Oversee accurate billing charge capture and ensure revenue goals are supported
• Support light marketing and content workflows (social media YouTube podcasts CRM via physiofunnels) you will be managing interns in this capacity
• Compile and track business data (e.g. patient visits revenue lead generation) to assist in strategic planning

What Were Looking For

• 2 years of experience in medical or wellness office administration (physical therapy or chiropractic setting strongly preferred)
• Friendly confident and empathetic communicatorboth written and verbal
• Strong organizational and multitasking skills with exceptional attention to detail
• Positive proactive and resourcefulsomeone who brings ideas and solves problems independently
• Techsavvy: comfortable with EMR platforms (WebPT or Kareo) Google Workspace Microsoft Office and CRM software (physiofunnels a plus)
• Experience supervising interns students or junior staff
• Enthusiastic about holistic wellness and aligned with our mission to deliver compassionate individualized care

Compensation

• Competitive pay: $48$55/hour depending on expertise

Why Join Us

• You are able to work 2029hours a week in a welcoming boutique and highly specialized wellness clinic in beautiful Newport Beach
• Schedule is flexible
• Become part of a collaborative heartcentered team that truly cares about each other and our patients
• Be involved in community education through wellness events and free workshops
• Opportunities for growth within the company based on performance
• Make a difference in peoples lives every day by supporting their journey to recovery and wellness we regularly help people recover function who were unable to achieve the same result elsewhere