Contract Specialist
Contract Specialist
Posted on :
16-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
16-05-2025
Job Description
Job Summary
The Contract Specialist assists in the preparation and management of contractual agreements in accordance with current State and University laws rules and regulations for campus construction projects. Handle solicitation process including reviewing specifications develop and issue construction solicitations such as Request for Proposal ( RFP ) Request for Qualifications ( RFQ ) and request for bids conduct prebid meetings and bid openings bid evaluation contract negotiations contract preparation and award. Manage awarded contracts including reviewing insurance bonds and quotes and issuing task orders and change orders for multiple types of contracts including Job Order Contracts Architect/Engineer contracts and construction project contracts. Expediently and accurately review and process invoices for payment and consistently track contract amounts and invoice payments on accounting spreadsheets.
Essential Duties And Responsibilities
Provide contract administration to include issuing task orders for JOC and Architect/Engineer contracts obtaining and reviewing required insurance and bond forms preparing and maintaining of project checklists encumbrances notices to proceed change orders and other documents. Keep accurate files of all documents. Process payment vouchers project encumbrances and new vendor setup wiin UT Share. Consistently track contract amounts and invoice payments on accounting spreadsheets. Assist in the creation and execution of complex construction service contract agreements to include mathematical equations specialized tables and complex contract language between Facilities Management and construction contractors and professional service providers. Conduct technical reviews of contracts and documents. Verify correct data. Develop prepare and issue construction solicitations such as Request for Proposal ( RFP ) Request for Qualifications ( RFQ ) and request for bids in compliance with State regulations. Coordinate prebid meetings and bid openings bid evaluation and contract negotiations. Interact with staff clients and contractors. Including coordinating and attending project meetings preparing meeting agendas and signin sheets and taking and typing meeting minutes. Act as compliance officer and Historical Underutilized Business ( HUB ) Coordinator. Provide the University HUB department with submitted HUB Subcontracting Plans and HUB PAR forms with invoices from prime contractors. Performs other functions as assigned.
Minimum Qualifications
Bachelors degree. Three (3) years of relevant experience in the management administration and preparation of contracts account reconciliation records management or an equivalent mix of education and relevant experience in similar role. Three (3) years of relevant experience in the development and posting of construction solicitations including Request for Proposals ( RFP ) Request for Qualifications ( RFQ ) and Request for Bids. Class C Operators Drivers License.
Preferred Qualifications
Bachelors degree in Business Administration. Five (5) years of administrative experience including experience in the management administration and preparation of contracts; account reconciliation; records management or other related experiences. Five (5) years of relevant experience in the development and issuing of construction solicitations such as Request for Proposals ( RFP ) Request for Qualifications ( RFQ ) and Request for Bids including conducting prebid meetings and bid openings bid evaluation and contract negotiations. Two (2) years of experience in the management administration and preparation of bids and contracts.
Work Schedule
MondayFriday; 8:00am5:00pm. Minimum travel and occasional longer work hours.
The Contract Specialist assists in the preparation and management of contractual agreements in accordance with current State and University laws rules and regulations for campus construction projects. Handle solicitation process including reviewing specifications develop and issue construction solicitations such as Request for Proposal ( RFP ) Request for Qualifications ( RFQ ) and request for bids conduct prebid meetings and bid openings bid evaluation contract negotiations contract preparation and award. Manage awarded contracts including reviewing insurance bonds and quotes and issuing task orders and change orders for multiple types of contracts including Job Order Contracts Architect/Engineer contracts and construction project contracts. Expediently and accurately review and process invoices for payment and consistently track contract amounts and invoice payments on accounting spreadsheets.
Essential Duties And Responsibilities
Provide contract administration to include issuing task orders for JOC and Architect/Engineer contracts obtaining and reviewing required insurance and bond forms preparing and maintaining of project checklists encumbrances notices to proceed change orders and other documents. Keep accurate files of all documents. Process payment vouchers project encumbrances and new vendor setup wiin UT Share. Consistently track contract amounts and invoice payments on accounting spreadsheets. Assist in the creation and execution of complex construction service contract agreements to include mathematical equations specialized tables and complex contract language between Facilities Management and construction contractors and professional service providers. Conduct technical reviews of contracts and documents. Verify correct data. Develop prepare and issue construction solicitations such as Request for Proposal ( RFP ) Request for Qualifications ( RFQ ) and request for bids in compliance with State regulations. Coordinate prebid meetings and bid openings bid evaluation and contract negotiations. Interact with staff clients and contractors. Including coordinating and attending project meetings preparing meeting agendas and signin sheets and taking and typing meeting minutes. Act as compliance officer and Historical Underutilized Business ( HUB ) Coordinator. Provide the University HUB department with submitted HUB Subcontracting Plans and HUB PAR forms with invoices from prime contractors. Performs other functions as assigned.
Minimum Qualifications
Bachelors degree. Three (3) years of relevant experience in the management administration and preparation of contracts account reconciliation records management or an equivalent mix of education and relevant experience in similar role. Three (3) years of relevant experience in the development and posting of construction solicitations including Request for Proposals ( RFP ) Request for Qualifications ( RFQ ) and Request for Bids. Class C Operators Drivers License.
Preferred Qualifications
Bachelors degree in Business Administration. Five (5) years of administrative experience including experience in the management administration and preparation of contracts; account reconciliation; records management or other related experiences. Five (5) years of relevant experience in the development and issuing of construction solicitations such as Request for Proposals ( RFP ) Request for Qualifications ( RFQ ) and Request for Bids including conducting prebid meetings and bid openings bid evaluation and contract negotiations. Two (2) years of experience in the management administration and preparation of bids and contracts.
Work Schedule
MondayFriday; 8:00am5:00pm. Minimum travel and occasional longer work hours.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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