executive assistant
executive assistant
Posted on :
15-05-2025
Employer Active
1 Vacancy
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Job Description
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Job Summary:
Under general direction of the Executive Team the Executive Assistant provides confidential secretarial and administrative assistance to the Executive Team and their staff. Working primarily with the Executive Team the Executive Assistant will help accomplish a variety of tasks while providing ancillary support to the leadership team as necessary.
Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.
Qualifications:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Key Skills:
1.
Minimum 3 years experience as an administrative assistant
2.
Strong organizational skills with the ability to demonstrate a keen understanding of confidentiality and legal privilege as well as the ability to show initiative appropriately balanced by the exercise of excellent judgment sound discretion and tact in performing duties
3.
Demonstrated ability to work independently and handle multiple priorities in a fastpaced changing environment
4.
Strong Microsoft Office skills: Excel PowerPoint and Outlook
5.
Proficiency in Zoom Teams and other meeting platforms
6.
Excellent interpersonal and communication skills both written and verbal with the ability to communicate with team members at all levels of an organization
7.
Adaptability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment
8.
Able to keep track of tasks to perform prioritize and complete them in a timely manner
9.
Ability to exercise utmost discretion and judgement when working with confidential information and documents
10.
Meticulous about accuracy incredibly organized and structured
11.
Selfmotivated and selforganized with a solid ability to multitask
12.
Able to alternate between tasks and follow up and complete them
13.
Proactive and proficient in organizing coordinating scheduling with attention to detail
Essential Functions:
1.
Manage and organize the Executive Team s email and respond as necessary
2.
Coordinate the Executive Team s calendar helping them stay organized and punctual
3.
Prepare reports correspondence and other documents
4.
Coordinate client meetings and travel arrangements
5.
Coordinate company meetings and events
6.
Draft review and send communications as directed
7.
Ensure timely response to requests including managing responses as required
8.
Serve as recording secretary for board meetings
9.
All other duties as assigned
Education:
Graduation
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to look at a computer screen reports and other documents. The employee is regularly required to use their hands on a computer keyboard. The employee is regularly required to sit talk hear and interact with others. The employee is occasionally required to stand and walk.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment can range from quite to moderate.
Employee Acknowledgement:
I have read understood and agree that I am able to perform the essential functions of this job. I have been offered accommodation(s) and if any are needed they are noted below.
Employee Signature Date
Employment Type
Full Time
Key Skills
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