Temporary HR Recruiting Coordinator (REF9357H)
Temporary HR Recruiting Coordinator (REF9357H)
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1 Vacancy
Job Description
The Recruiting Coordinator under the guidance of the HR MGRRecruiting & Onboarding will perform administrative support functions of a complex and detailed nature in support of the Recruitment & Staffing Team requiring strong analytical and independent judgment skills. The Recruiting Coordinator will also provide coverage for the administrative team when necessary.
Property Name: BBCA Corp
800 Iron Point Rd Folsom CA 95630 USA
FullTime
Unit Count: 0
Reliable transportation to and from work possibly including offsite training locations is required to fulfill job duties.
Job Location: Remote
Pay: $23 $23 / Hour
DUTIES AND RESPONSIBILITIES
1. Recruiting Operations Support
- General FPI Careers (hiring) email inbox administrator
- Creating New Opportunity Requests in UKG Recruiting
- General reports/queries Requires strong competency with spreadsheets (MS Excel/Google Sheets)
- Assist with the production of recruiting metrics and/or ad hoc reporting on a weekly monthly quarterly and yearly basis
- Run audit reports for various functions within the business unit (recruiting onboarding etc.)
- Maintain accurate and timely updates to the Recruitment & Staffing Workbook
- Employee Referral Bonus Programs Processing
- SignOn Bonus & Employee Referral Bonus programs payouts are processed after New Hire has completed 90 days of employment
- Update the Bonus Tracking Google Sheet
- Applicant Tracking System (ATS) Platform System Administration Support
- Assist Recruitment & Staffing Manager with maintaining all ATS tables libraries and templates
- Assist Recruitment & Staffing Manager with documenting all system processes
- Participate in the review testing and implementation of upgrades or patches
2. Offer Letter Process
3. PreEmployment Screening Process
- Launch Background Report in UKG
- Ordering drug screenings when necessary
- Ordering OSHA Questionnaire exams as necessary/directed by the PreEmployment Specialist. iii. Verify WA Drivers License validity through online resource (WA DMV).
- Track New Hires in the background process to determine when they have met the minimum requirements for a conditional hire or if fully cleared
- Send email notification to New Hire and Hiring Managers on the progress of the employee
4. New Hire Onboarding Process
- Hire Candidate in UKG Recruiting
- Process New Employee in UKG/Send UKG Credentials via email
- Send Housing Allowance packets from DocuSign as applicable
- Process Onboarding documents
- Finalize New Hires completed onboarding in the Onboarding platform (uploading all documents)
5. Complete Electronic Form I9 and EVerify Processes
- Complete the Electronic Form I9 process for all New Hires within the first three days of employment
- Ensure receipt of clear copies of acceptable documents
- Monitor the EVerify dashboard for alerts and announcements and address all issues
- Address any expiring work authorizations or tentative nonconfirmations (TNC) with the Recruitment & Staffing Manager and the appropriate Hiring Manager in a timely fashion
- Utilize the EVerify Employer Hotline and/or approved legal counsel for questions and/or concerns
6. General Administrative Support
- Assist the business unit in carrying out various recruiting support functions including record keeping file maintenance and data entry
- Assist the department with special projects as requested
- Projects/Process Improvements
- Coordinate and lead process/customer service improvements innovative solutions policy changes and/or major variations from established policy
- Use project management skills in managing owned/assigned projects. May provide overall project management support for a given HR/Recruiting initiative
- Respond to all employee requests and questions in a timely manner and with a customerservice oriented mindset. Requests and questions may come from a variety of sources: phone email ticketing inperson etc. and responses require a high level of professionalism and tact. Escalating as necessary
- Respond to all external user/vendor requests and questions in a timely manner and with a customer serviceoriented mindset. Requests and questions could come from a variety of sources: phone email in person etc. and responses require a high level of professionalism and tact. Escalating as necessary
Other Duties
- Performs other related duties as required and/or assigned
- Consistently and fairly enforce all Fair Employment Laws and FPI policies and procedures
- Promote a professional image by adhering to FPI Managements Dress Code Policy
- At all times conduct displayed must be of a professional manner when communicating with colleagues employees candidates clients and vendors while representing FPI Management
- Responsible for meeting all training requirements for the position (Grace Hill Safety Meetings etc.)
Qualifications :
Minimum Requirements:
- Minimum 2 years recent experience is preferred in a similar highvolume fastpaced HR/Recruiting support role
- Strong current working knowledge of all Federal and individual State employment laws USCIS (immigration) regulations FCRA regulations HIPPA (as it pertains to medical testing and results) and OSHA regulations (as it pertains to respirator testing and use)
- Must have solid understanding of Form I9 procedures and processing and the EVerify process
- Strong computer skills (MS Office Google Suite Adobe email internet etc.)
- Intermediate to advanced Excel/Google Sheets experience is preferred (must have knowledge of more complex formulas pivot tables data modeling and validation conditional formatting etc.)
- Strong HRIS/ATS experience required (preferably with UKG/UltiPro)
- High School diploma or equivalency certificate
- May Require a Valid Drivers License as well as: a good driving record current motor vehicle insurance which meets State requirements and an operable vehicle that meets FPIs Driving Standards and Personal Vehicle Use policy.
- Must be proficient in speaking reading and writing in English. Bilingual Spanish preferred
- Position is telecommuting approved. Employees must have the ability and setup to work from home have a dedicated space to efficiently and ergonomically perform job duties and must be able to abide by FPIs Telecommuting policies
Skills Required:
- Microsoft Word
- Microsoft Excel
- Adobe Acrobat
- Google Mail (GMail)
- Google Drive
- Internet Use
- Basic Computer Skills
- Customer Service Skills
Additional Information :
ESSENTIAL ATTRIBUTES
- Embracing and exemplifying our HEART core values and incorporating them into every task performed and every interaction with clients supervisors team members colleagues residents vendors etc.
- Positive influencing interpersonal and communication skills are essential.
Why look at FPI for your next career step We are one of the largest thirdparty 100% feemanaged Property Management companies in the nation an industry leader in both the Conventional and Affordable Housing spaces managing over 850 communities (150000 units) across the country and employing 3500 team members. We offer comprehensive compensation and benefits packages (employeeonly employerpaid plan available) ongoing training and plenty of opportunities to grow your career. Come join Team FPI!
EEO/EVerify Statements
FPI Management is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. FPI Management participates in the EVerify program.
Remote Work :
Yes
Employment Type :
Fulltime
Employment Type
Remote
