Senior Executive Assistant
Senior Executive Assistant
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Job Description
Your Career
This role will provide dedicated executive administrative support to the President of LATAM Sales and his Senior Leadership team to provide lead and support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
Your Impact
- Engage in complex communication and calendar management at the executive level including:
- Drive and track executivelevel communication activities such as (but not limited to) All Hands events round tables focus group meetings and skiplevel meetings
- Own communication event calendars
- Support the preparation of presentations and team communications
- Anticipate potential conflicts (i.e. schedule issues critical meetings location issues) and raise to address/resolve in advance whenever possible
- Collaborate with crossfunctional teams on key programs and events generating business reports on an adhoc basis
- Partner to support team wellbeing activities and events
- Support direct staff of LATAM President on adhoc basis as needed
- Coordinate travel arrangements including flights transportation lodging and prepare and submit expense reports
- Organize and assist with online hybrid and inperson events and large team meetings (e.g. team dinners leadership off sites All Hands and training)
- Manage team distribution lists and reporting structure changes on internal systems
- Monitor and review team purchase orders and team expense reports prior to manager approval (and/or act as proxy approver when needed)
- Support systems access location and IT needs for managers and new employees
- Provide project and presentation support as needed
- Responsible for ordering materials catering giveaways and supplies as needed
- Work closely with the executive to keep them well informed of upcoming commitments and responsibilities following up appropriately
- Use discretion confidentiality and good judgment to handle Senior level matters
Qualifications :
Your Experience
10 years of experience working at an Executive Assistant level supporting Senior Leadership
Exhibits confidence composure and professionalism in a fastpaced environment
Experience supporting executives within the Technology sector is a plus
Bilingual English and Portuguese required Spanish a plus
Proficiency in Google Suite Concur Whats App Workday and Slack applications is preferred
Experience using Workday is preferred
Proven ability to always maintain a high level of integrity and confidentiality
Excellent writing and communication skills experience executing communications plans is preferred
Exceptional organization prioritization multitasking and time management skills
A proactive and assertive approach to managing tasks and responsibilities
Ability to solve problems and think quickly under pressure
Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization
Be comfortable working in a fastpaced deadline driven environment
Positive attitude and highly professional demeanor and a sense of humor are helpful
Proactive approach to recognizing needs anticipating issues and solving problems
Ability to think creatively function independently and work proactively in a fastpaced environment
Handle complexity and demands with a sense of urgency drive and passion
Additional Information :
The Team
To stay ahead of the curve its critical to know where the curve is and how to anticipate the changes were facing. For the fastestgrowing cybersecurity company the curve is the evolution of cyberattacks and the products and services that proactively address them. Our Product Management Team helps us do just that.
Our organization and employees are committed to changing as rapidly as our industrys threats do and to do that we need creative product teams to address emerging cyber threats. They provide behindthescenes support for our products by being a source of information on our products for our systems engineers staying on top of the environment we sell in and helping to implement productwide technical solutions based on our clients feedback and needs. As threats and technology evolve we stay ahead to accomplish our mission.
Our Commitment
Were problem solvers that take risks and challenge cybersecuritys status quo. Its simple: we cant accomplish our mission without diverse teams innovating together.
We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need please contact us at .
Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace and all qualified applicants will receive consideration for employment without regard to age ancestry color family or medical care leave gender identity or expression genetic information marital status medical condition national origin physical or mental disability political affiliation protected veteran status race religion sex (including pregnancy) sexual orientation or other legally protected characteristics.
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
