Assistant Project Manager/Project Coordinator - Cultural
Assistant Project Manager/Project Coordinator - Cultural
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Job Description
Turner & Townsend Heery is seeking a Cultural Projects Coordinator to provide comprehensive data collection analysis project coordination administrative and sales support to the cultural projects team. This position plays a vital role in optimizing team operations by managing schedules workflows tools and communication platforms across a wide range of planning and consulting projects within the performing arts cultural and entertainment sectors.
In addition to supporting the administrative and sales functions of the cultural projects team this position will also contribute directly to project execution. The Coordinator will assist in data collection research tasks and preparation of project documentationincluding memos reports presentations and client updates. This role will also support the activities and priorities of the teams including coordination of meetings deliverables and communications related to strategic cultural clients and pursuits.
This is a dynamic behindthescenes position for someone who thrives on organization enjoys multitasking and wants to support a fastpaced creative team working on projects that shape the future of arts and culture. The ideal candidate has a background in arts and culture and is detailoriented technologysavvy and highly collaborative with the ability to anticipate needs solve problems and communicate clearly across teams and with clients.
Responsibilities
Project Research and Reporting Support
Coordinate data collection research and benchmarking tasks
Support feasibility and market study efforts by organizing survey tools compiling demographic and industry data and contributing to benchmarking research
Assist in the analysis of attendance trends market demand and venue comparisons
Prepare data visualizations and summaries to support client decisionmaking
Draft edit and format memos presentation decks and interim reports for client deliverables
Contribute to the development of project communications and summaries for internal and external use
Project Coordination
Assist with scheduling and logistics for client meetings site visits and public forums tracking project deadlines key milestones and deliverables across project plans.
Coordinate project deliverable production including formatting graphic support and final proofing
Maintain digital platforms (such as project databases file sharing systems and shared calendars)
Document and distribute project notes updates and action items
Maintain shared filing systems project archives and standard operating procedure documentation
Handle confidential information with discretion
Sales and Business Development Support
Assist in preparing proposals qualifications packages and pitch materials for new business opportunities
Track sales activity lead generation and proposal outcomes in CRM and project tracking tools
Coordinate internally to review contracts set up new projects and monitor internal projectteam resourcing
Support scheduling and documentation of client kickoff meetings interviews and presentations
System and Technology Support
Help to introduce new tools (AI or automationenabled platforms) to support workflow efficiency improvements
Manage team use of digital survey software market research workflows and project content creation tools collaborating across internal Turner & Townsend teams.
- SOX control responsibilities may be part of this role which are to be adhered to where applicable.
Additional responsibilities may be assigned depending on the scope and nature of individual projects.
Qualifications :
3 years experience in project coordination administrative support or related roles
Experience supporting consulting or creative teams in arts culture architecture or entertainment preferred
Strong organizational and multitasking skills with ability to manage competing deadlines
Proficiency with Microsoft Office Suite MS Project Adobe Creative Suite Canva online project management platforms and industryspecific research tools
Skilled communicator across platformswritten remote and inperson
Strong writing formatting and proofreading skills
High level of professionalism discretion and attention to detail
Education/Experience
Bachelors degree in related field preferred
Familiarity with CRM systems market research platforms or survey tools
Comfort working in hybrid remote or multioffice teams
A sense of humor and collaborative spirit
Knowledge of systems and best practices specific to cultural institutions is preferred
Expert ability to interpret specifications contract documents and RFPs.
Comprehensive understanding of specialized requirements for performance venues.
Experience navigating the unique partnership and stakeholder dynamics of cultural institutions.
Success managing missiondriven projects that balance cultural significance with practical project needs.
Ability to prioritize multiple concurrent projects while maintaining attention to detail.
Additional Information :
*Onsite presence and travel requirements may change depending on our clients needs
Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects worklife balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at & Townsend does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CVs will be treated as a direct application.
All your information will be kept confidential according to EEO guidelines.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
