Officer Support Administrator
Officer Support Administrator
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Job Description
Officer Support Administrator
We have an exciting opportunity for the Officer Support Administrator to support the SU elected officers during their oneyear term helping them lead effectively and make a real impact.
The successful candidate will provide highquality administrative and executive support from managing diaries and preparing briefings to coordinating handovers and ensuring officers are set up to succeed. Youll also support the SU President and Chief Executive helping maintain leadership continuity and smooth governance operations.
Whats on offer:
Salary:(FTE of) per annum plus excellent benefits including holidays and contributory pension scheme
Hours:24 hours per week (8.30am 4.30pm MonThurs and 8.30am 3.30pm Fri). Flexibility of working hours is reasonably required from time to time to meet the requirements of the post. This includes occasional evenings and weekends. We offer hybrid working with 2 days working on campus.
Location:Warwick SU Coventry West Midlands. Occasional offsite working is required
Closing Date: Monday 2nd June 2025 9am (This vacancy and advert may close early if sufficient applications are received. Please submit your application as soon as possible to ensure prompt consideration).
Interview Date: Week commencing 9th June 2025
Benefits:Prorata of 20 days holiday plus no less than a total of 15 days at Christmas Easter New Year May Day Spring and Late Summer bank holidays or days in lieu thereof a dedicated wellbeing programme cycle to work scheme employee assistance programme substantial pension scheme and salary extras.
Who are we
Part business part charity part membership body Warwick Students Union is a vibrant place to work.
An independent organisation in our own right were professionally run but different. Our talented teams support elected student leaders to make change improve lives and fulfil potential; we empower them to make all this happen.
Warwick Students Union is one of more than 550 students unions across the country. And with more than 25000 members over 250 societies over 60 sports clubs hundreds of elected representatives a huge range of services and a bold strategy were one of the most exciting.
Who you are:
Are you passionate about fostering growth and wellbeing in a dynamic and culturally rich environment As an Officer Support Administrator at Warwick Students Union you will play a pivotal role in supporting our elected officers from managing their diaries to coordinating impactful cultural events.
Why apply
The exact opposite of corporate were progressive passionate individuals working to make a difference in unconventional workplaces.
In return for your enthusiasm and experience we offer a competitive salary for the nonprofit sector an excellent holiday allowance a dedicated wellbeing programme cycle to work scheme employee assistance programme and substantial pension scheme.
Were committed to equality of opportunity for all. We welcome applications from individuals regardless of their race ethnicity sexual orientation religion age gender or disability status. We want to support diverse and inclusive work environments and are actively looking for people who share our values.
Whoever you are wed love to hear from you.
Any queries please contact
JOB DESCRIPTION
JOB TITLE:Officer Support Administrator
REPORTS TO:Deputy CEO with dotted line to Learning Inclusion & Development Manager
WORKS CLOSELY WITH: Learning Inclusion and Development Manager Full Time Officers Part Time Officers Student Voice and Director of Membership.
MAIN PURPOSE FOR JOB: This role exists to support SU elected officers to lead effectively during their oneyear term by providing highquality administrative and executive support.
The postholder ensures officers are set up to succeed from managing diaries and briefing documents to preparing handover resources.
In addition the role provides administrative support to the SU President and Chief Executive enabling leadership continuity and smooth governance operations.
The role involves a blend of proactive planning and responsive problemsolving. It will often act as the calm centre in a fastpaced officer environment
MAIN RESPONSIBILITIES:
Administrative Support.
- Manage the diaries of elected officers including scheduling internal and external meetings.
- Coordinate logistics for officer meetings and events (room bookings catering tech needs).
- Prepare and distribute briefing packs agendas and meeting papers in advance.
- Support officers with essential SU processes such as money request forms external speaker forms documentation and reporting deadlines.
- Provide weekly highlight summaries to officers keeping them updated and focused on key activity.
- Print and collate physical papers and resources for meetings and campaigns as needed.
2. Officer Support and Continuity
- Track officer attendance holiday requests TOIL and engagement in key meetings.
Support to Leadership
- Provide administrative and executive assistance to the SU President and Chief Executive including diary support briefings and meeting prep.
- Attend senior meetings where appropriate to take notes and manage followups.
- Maintain confidential information and manage sensitive communications with discretion and professionalism.
Person Specification
Essential
- Proven experience in administrative executive support or coordination roles.
- Strong organisational skills with the ability to manage multiple schedules and priorities.
- Excellent written communication and briefing preparation skills.
- Proficient in Microsoft Office / Google Suite tools (Docs Sheets Calendar etc.).
- High levels of discretion and professionalism when handling sensitive or confidential information.
- Experience working with students elected officers or in a Students Union or charity context.
Desirable
- An understanding of governance structures in nonprofits or public sector organisations.
- Ability to produce highquality briefing summaries and meeting documentation efficiently.
- Comfortable working independently and using initiative in a fastpaced setting.
- Experience drafting or proofreading formal communications (reports governance papers etc.)
Required Experience:
Unclear Seniority
Employment Type
Full-Time
