Administrative Assistant III

University of Colorado Anschutz Medical Campus

Department: Anesthesiology

Job Title:Administrative Assistant III

Position #Requisition #:36856

Job Summary:

The University of Colorado Denver Anschutz Medical Campus is seeking applications for an Administrative Assistant III. This fulltime University Staff (nonclassified) position is responsible for highlevel administrative support in the Department of Anesthesiology. Responsibilities for this position include assisting the Adult Anesthesiology Administrator Adult Clinical Program Manager adult clinical faculty and clinical programs. This involves providing support to the Adult Clinical Administrative Team on a variety of tasks including but not limited to managing and coordinating adult clinical faculty calendars scheduling meetings office supply ordering assisting with travel arrangements and travel reimbursements assembling and collating documents and other administrative office needs. The individual in this position will work both independently and in collaboration with faculty and program leadership. Specific priorities and duties of this position may change as the operational structure and administrative needs evolve. In addition this position will provide cross coverage for other administrative staff positions as needed.

Knowledge and experience in business administration with an emphasis on relationship development process implementation and process improvement is highly desirable. The individual in this position will work in a selfdirected manner exercising excellent prioritization communication and customer service skills. The selected candidate must possess the ability to successfully manage competing and changing priorities. An individual with solid business/academic/clinical administrative skills a commitment to excellence and the ability to work effectively in a fastpaced technical and evolving environment will thrive in our department.

Key Responsibilities:

• Work with a team of administrative professionals to support clinical faculty. This work includes renewing annual memberships calendar management and organizing faculty meetings.
• Process office supply and/or education material orders as needed. Monitor and maintain office inventory reordering when necessary.
• Provide support to the Adult Anesthesiology Administrator Adult Clinical Program Manager(s) and faculty to include scanning documents developing correspondence travel coordination and additional administrative duties as they come up.
• Adhere to current financial policies and procedures; independently seek training and guidance on new policies and procedures which will include but is not limited to submitting Travel Reimbursement and Credit Card Reconciliations for adult clinical faculty and others as needed/requested.
• Exercise a highlevel of discretion regarding confidential department matters examples include but are not limited to personnel issues and knowledge of educational data.

Work Location:

Onsite This role is expected to work onsite and is located in Aurora CO. At the conclusion of the training period the individual who fills this position may be eligible for remote work 1 2 days a week pending the approval of the People Operations Manager.

Why Join Us:

The University of Colorado School of Medicine and the Department of Anesthesiology is a worldclass medical destination at the forefront of transformative education science medicine and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence professionalism and a commitment to lifelong learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country and by advancing education within our specialty we continue to improve the lives of learners and patients in a complex and evolving world of medicine.

But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education research and clinical missions. Joining and leading the Adult Clinical team specifically means joining a tightknit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment. Outside of the team itself Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorados secondtonone benefits package retirement plans significant vacation and sick leave 11 paid holidays/year tuition assistance and wellbeing resources.

Why work for the University

We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability Life Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• High School Diploma or GED Certificate from an accredited institution.
• Three (3) years of general clerical and/or administrative experience which includes one (1) year of experience managing calendars using Outlook or other similar applications.

Applicants must meet minimum qualifications at the time of hire.

Substitution: College university or noncorrespondence course work may substitute on a yearbyyear basis for the general experience but not for specific experience.

Preferred Qualifications:

• Bachelors degree from an accredited college or university in a business or health related field.
• Four (4) or more years of general clerical and/or administrative experience.
• Experience providing administrative and technical assistance to faculty and staff within a laboratory environment.
• Experience coordinating travel and related purchasing and expense reimbursements.
• Experience working in a healthcare or academic setting
• Experience working with UCD software such as Marketplace and Concur

Knowledge Skills and Abilities:

• Strong team player with excellent customer service and interpersonal skills and has the ability to work with a diverse group and competing interests.
• Strong verbal and written communication skills with the ability to effectively explain processes and procedures.
• Excellent time management and organizational skills with the ability to work independently prioritize tasks work under tight deadlines.
• Flexibility and the ability to adapt to various situations.
• Ability to take direction and use independent judgment to complete assigned tasks.
• Excellent attention to detail.
• Analytical and reasoning ability.
• Ability to maintain confidentiality.
• Ability to represent the department and University in a professional manner with tact and diplomacy.
• Advanced skills in Microsoft Office Suite.
• Strong computer skills and ability to adapt and learn new software quickly.
• Knowledge of variousCU MedicineUCHand University policies rules and regulations as well as administrative structure is a plus.
• Monitor faculty schedule for gaps and/or conflicts and proactively resolve schedule conflicts with little direction from the Adult Anesthesiology Administrator and/or Adult Clinical Program Manager.

How to Apply:

For full consideration please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references including name address phone number (mobile number if appropriate) and email address

Questions should be directed to: Abigail Jacoba

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration apply by May 23 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $50844 $58982.

The above hiring range represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplacewhere all individuals are treated with respect and dignity andwe encourage individuals from all backgrounds to apply.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID19 virus and othervaccine preventable diseases. If you work visit or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work visit or volunteer respectively. In addition if you work in certain research areas or perform certain safety sensitive job duties you must enroll in theoccupational health medical surveillance program.