Administrative Business Partner II (Investor Relations)

Were seeking an Executive Administrative Business Partner to provide support to2 executives simultaneously; our VP of Investor Relations & Treasury VP of Business and Corporate Development as well as assist with the CFO office. Within this role youll play a crucial part in keeping the team organized motivated and operating efficiently. Your responsibilities will include managing complex schedules nurturing internal and external relationships and excelling as a detailoriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands all while handling confidential and sensitive matters with the utmost discretion.

What youll do:

• Serve as a thought partner to the VPs by providing insights and identifying solutions to challenges.
• Independently manage complex calendars and prioritize scheduling based on strategic business needs.
• Coordinate domestic and international travel arrangements ensuring all logistics are seamless and efficient.
• Prepare and manage meeting agendas draft presentation materials and track action items for followup.
• Record and maintain investor meeting notes in CRM systems for accurate documentation and prioritization.
• Facilitate team meetings allhands and crossfunctional gatherings with precision.
• Plan coordinate and execute all logistics related to earnings calls and events involving investors shareholders and analysts; including acting as lead Project Manager of all support staff needed; IT security workplace
• Act as the main point of contact for senior EAs on matters related to the earnings process.
• Regularly coordinate meetings with Csuite executives of other companies maintaining high standards of professionalism.
• Interact regularly with Csuite executives internally ensuring discretion and professionalism.
• Assist in planning and executing virtual and inperson events collaborating with internal teams and external vendors.
• Handle onboarding logistics for new hires within the supported teams.
• Manage expense reporting purchase orders and reconciliation for the VPs ensuring accuracy and timeliness.
• Support communications channels by keeping them uptodate and effectively disseminating information.
• Act as primary liaison between the VPs and their teams ensuring clear and consistent communication.
• Provide mentorship and leadership to more junior administrative staff fostering their professional development.
• Provide responsive support and backup for the EABP to the CFO as needed.
• Maintain confidentiality and serve as a positive representative of the executive office internally and externally.
• Engage with highprofile external stakeholders ensuring all interactions uphold the company standards and values.

What were looking for:

• 5 years of administrative experience including 3 years supporting VP and Director level executives.
• Outstanding organizational skills acute attention to detail ability to handle multiple tasks in a fastpaced and timesensitive environment.
• Proactive and selfdirected capable of taking ownership of tasks even in ambiguous situations with minimal supervision.
• Proficient in tools such as Google Suite Slack Workday Expensify Navan and MS Office Suite.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Solid track record of handling confidential information with the utmost integrity.
• Bachelors/Masters degree in a relevant field such as Business Administrative or equivalent experience.

Relocation Statement:

• This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.

InOffice Requirement Statement:

• We let the type of work you do guide the collaboration style. That means were not always working in an office but we continue to gather for key moments of collaboration and connection.
• This role will need to be in the office for inperson collaboration up to 3 times per week and therefore needs to be in a commutable distance from our office in San Francisco. The inoffice expectation could vary from week to week so flexibility is needed for this position.

#LIHYBRID

#LIAAR