Administrative Assistant
Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
QUALIFICATIONS:
Education
- Bachelors degree required.
Experience
- 3 to 5 years of previous experience in a professional office setting; working at a college and/or university is preferred.
Knowledge Skills Ability:
- Excellent written and oral communications skills.
- Significant computer knowledge (Microsoft Office Excel Outlook) is required.
- Ability to learn the accommodation software utilized by OARS.
- Proficiency with Microsoft Suite programs.
- Strong interpersonal and organizational skills.
- Understanding of confidentiality and ethical standards within the OARS office as required by FERPA.
- Basic familiarity with disabilityrelated regulations including the Americans with Disabilities Act (ADA).
- Ability to maintain composure during moments of high stress.
ESSENTIAL FUNCTIONS:
- Provides office coverage and reception to students and guests at the OARS office.
- Provides assistance to students and prospective families requesting OARS appointments sending appointment reminders and follow up for incomplete files.
- Assists with casework of student registrations and maintain electronic record of correspondence with all prospective students seeking services in the accommodation database.
- Provides administrative assistance to the OARS Senior Director as it pertains to purchasing maintaining office supplies work orders processing mail maintaining the reception area and other duties as assigned.
- Drafts letters reports charts graphs manuscripts forms etc. from rough draft to final form utilizing word processing software on behalf of OARS and the OARS Senior Director.
- Maintains electronic database system as well as creates new filing systems when needed under FERPA and confidentiality mandates.
- Records minutes of staff planning meetings.
- Assists in planning events hosted by the OARS Office.
- Maintains confidentiality at all times with students (and families) who visit the OARS Office.
- Provides phone assistance taking messages returning calls and OARS email within 24 business hours.
- Coordinates and works with OARS Student Workers as needed.
- Other duties as assigned and appropriate to the position and service to the University with the ability to operate independently to complete all assigned tasks.
ACCOUNTABILITY
Reports to and is supervised by the Senior Director of the Office of Accessibility Resources and Services.
CONTACT INFORMATION
For more information about this position please contact Anna Ward Director of Accessibility Resources and Services at
Employment Type
Full-Time
