Human Resources Specialist - (0097098T)

Title: Human Resources Specialist (0097098T)
Position Number:T
Hiring Unit: RES & DEAN OF GRAD DIV CANCER CT HI CANCER CT HI
Location: Honolulu Kakaako Hawaii
Date Posted: May 7 2025
Closing Date: May 16 2025 at 11:59 P.M.
Band: A
Salary: salary schedules and placement information
Additional Salary Information: PBA minimum $4307/month
Full Time/Part Time: Fulltime
Month: 11month
Temporary/Permanent: Temporary

Duties and Responsibilities

1. *Serves as the HR Specialist in the UH Cancer Center HR Office and responsible for providing HR support to the supervisors related to UH and RCUH recruitment termination project distribution and other daily HR matters in compliance with the UH and RCUH policies and procedures.

2. *Assists with onboarding exiting and transfer of UH and RCUH employees.

3. *Responsible for maintaining and updating UH and RCUH HR records and reports in compliance with UH and RCUH policies and procedures.

4. *Assists in coordinating the Graduate Assistant hire contract renewals and terminations; responsible in advising the supervisors on UH policies pertaining to Graduate students recruitment eligibility and tuition waiver.

5. *Reviews audits and processes all requests as it relates to overtime overloads leave without pay workers comp employee benefits noncompensated faculty and all other personnel actions ensuring accuracy and completion on a timely basis.

6. *Assists in facilitating personnel and/or fiscal actions related to RCUH employees; guides RCUH employees by referring them to the appropriate RCUH policies and procedures and to their HR associates.

7. *Reviews and audits immigration documents of faculty scholars/exchange visitors before submission to the UH Faculty and Scholar Immigration Services.

8. *Prepares reviews and audits visa documents for J1 Student Interns before submission to the International Student Services (ISS) Office.

9. *Responsible for completing the UH Cancer Center fiscal required vacation payout spreadsheet and submitting G2 payout to UH Payroll and ERS.

10. *Monitors and updates tracking logs for HR transactions such as COI submissions noncomp appointments telework submissions training and other required transactions.

11. Manages and reviews onboarding/offboarding process including but not limited to internal onboarding forms processes UH Cancer Center tours scheduling new hire meetings.

12. *Streamlines internal HR processes to ensure that information is easily accessible for HR and management.

13. *Assists the Summer internship program (CREATE) with the initiation of RCUH recruitments timesheet reviews and providing guidance to the Interns for any other HR inquiry.

14. Other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration human resources management or related field and 1 year(s) of progressively responsible professional experience with responsibilities for human resource administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Functional knowledge of principles practices and techniques in the area of human resource administration demonstrated by knowledge understanding and ability to apply concepts terminology.
3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with human resource administration.
4. Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of human resource.
5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software and to operate & navigate personnel database (e.g. PeopleSoft HR Datamart) and use MS Office suite (Word Excel PowerPoint).

Secondary Qualifications

1. Demonstrated ability to establish and maintain rapport with employees at any levels.
2. Demonstrated ability to exercise judgment tact patience and discretion in applying and explaining policies and procedures.

Desirable Qualifications

1. Functional knowledge on University or RCUH personnel policies and procedures.

To Apply: Click on the Apply button on the top right corner of the screen and attach the required documents. Applicants must submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume 3) names and contact information of three (3) professional references and 4) official transcripts (OR original documentation from the institution confirming degree OR copy of U.S. board certification). Copy of transcript is acceptable in place of U.S. board certification for evaluation purposes but original is required upon hire. Transcripts issued outside the United States of America require a coursebycourse analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant (Note: Only complete applications will be considered.)

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Inquiries:

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: Experience:

Unclear Seniority