Program Manager
Program Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Please remember to attach the required documentsCover Letter and Resumelisted in this missing the requested documents will be considered incomplete and may not progress further in the not requested will not be considered in the recruitment process. The State Application is not a substitute for a position closes at 11:59 PM Mountain Time on June 2 2025. You must apply through the State of Montana Career site.
A successful applicant will be subject to a background and minorities are underrepresented in this job category and are encouraged to apply.
Job Overview:
The principle function of this position is to provide leadership and direction to the Centralized Support Services section within the Administration Division. This position is responsible for a service operation serving a department with over 700 employees over 600 fleet vehicles over 12000 capitalized and sensitive property items a vehicle repair shopa contracts unit and the facility maintenance of the Custer Avenue position requires a unique combination of administrative management specialized skills and typical duties and responsibilities for this position are the administrative supervision of multiple functions in the Centralized Support Services Bureau that are relied upon by the department and the public to conduct their business.
Administrative Responsibilities
Assist with the preparation and management of the bureau budget making budgetary projections on future costs.
Respond to federal and state audit review recommendations by providing input and recommending solutions.
Maintain oversight responsibility for procurement and contract management by maintaining a procurement database advising procurement officer and performing periodic internal audits.
Direct bureau to be in compliance with the broader division and department missions by communicating these goals with bureau staff.
Recruit and develop a highly skilled work force providing appropriate training performance appraisal guidance and career development opportunities.
Procurement Responsibilities
Oversee the departments annual purchasing of $10 million in accordance with MCA Title 18 Montana Operation Manual and Administrative Rule of Montana Title 2 Chapter 5.
Develop and maintain a purchasing/contract manual for department use.
Asset Management Responsibilities
Serve as the department contact to the Department of Administrations Surplus Property Bureau.
Manage $93 million worth of department capital assets (i.e. computer equipment vehicles snowmobiles trailers boats guns etc.) ensuring compliance with state identification and reporting policies.
Organize biannual inventory process including reconciliation corrections and reporting as necessary.
Fleet Management Responsibilities
Supervise the departments fleet of approximately 600 vehicles establishing standards for purchase by ensuring that department personnelsspecialized needs are met for enforcement wildlife fisheries and parks applications.
Oversee and maintain the departments fleet database ensuring accuracy and integrity of vehicle usage and transaction data.
Responsible for replacement and condition of fleet using a point system to evaluating mileage miles driven each year current condition cost per mile and regional priority.
Qualifications
Knowledge Skills and Abilities (Behaviors):
- Operations and Business Management. Ability to assist with budget development forecast cashflow analysis cost/benefits and prepare financial reports. An understanding of business management and processes inventory supply chains and strategic planning.
- to direct the activities of mixed staff which includes mechanics administrative and professional have the ability to organize motivate and influence staff; must be able to establish priorities assess task complexity and make assignments appropriately provide training and other career opportunities for assigned staff.
- Project to oversee the management of multiple projects; research planning and development for all levels of responsibility.
- Communication be able to communicate with a wide variety of people in a broad variety of techniques used must be appropriate for the type of staff involved (managerial technical etc.); communicate effectively in a constantly changing environment with an audience varying from wellversed to unfamiliar.
- Problem Solving and Decision the ability to assess and solve complex problems; devise methodologies and solutions; perform analyses; relate relevant information in management applications and interactions; and interpret be able to clearly and concisely form and express ideas and concepts.
- Vehicle of vehicle utilization standards state rules and regulations regarding state owned vehicles and knowledge of equipment user and maintenance requirements.
- Procurement Knowledge. Knowledge of the laws policies and procedures of competitive procurement.
- Systems to effectively use various computer systems such as the states Asset Management Financial and Purchasing Modules of SABHRS and EMACS.A basic understanding of various databases and the ability to program within them. Ability to learn and utilize new software and assist staff in its use.
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.
The knowledge skills and abilities of this position are normally attained through a bachelors degree in business administration or a related field and five years of experience including two years in a supervisory combinations of education and experience will be considered on a casebycasebasis.
Required Experience:
Manager
Employment Type
Full Time
