Academic Advisor
Academic Advisor
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1 Vacancy
Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
At the University of Oklahoma Academic Advisors play a critical role in student success. Academic Advisors oversee student degree planning by recommending course sequencing and monitoring progress towards degree completion. Academic Advisors assist students in realizing their educational professional and personal goals by offering specialized guidance. Advisors operate within an extensive campus network of institutional resources designed to help students maximize their college experience.
The Academic Advisor in the Jeannine Rainbolt College of Education provides curriculum guidance and course direction for student entrance into teacher certification programs. Throughout the guidance and advising process the Advisor collaborates with Education faculty as well as other university departments to ensure that teacher certification and Education degree requirements are being fulfilled in accordance with Teacher Preparation Program policies of the Oklahoma State Regents for Higher Education Oklahoma State Department of Education University College licensure and accreditation policies. Academic Advisors assist with the enrollment process for the college in advised program areas to ensure that students can make academic progress. This may include course rosters semester course checks notifying department of time conflicts proper number of seats and appropriate number of sections. In addition Academic Advisors will assist with collection of data for reports and accreditation documentation.
Essential Duties will include:
- Engage in and successfully graduate from the OU Academic Advisor Training Program.
- Demonstrate a working knowledge of state university college and major policies and procedures.
- Conduct individual academic advising appointments for a designated caseload that addresses short term scheduling and longterm degree planning.
- Guide students in formulating meaningful and appropriate academic plans based on their interests and goals while providing guidance on the General Education curriculum degree requirements and academic opportunities.
- Assess the holistic needs of students provide support and refer to appropriate campus partners.
- Demonstrate timely responsiveness to communications via phone and email.
- Manage administrative tasks associated with preparing and completing academic advising sessions. Evaluate update and securely maintain student and advising records.
- Process academic forms such as Veteran Student Form ROTC Academic Plan Financial Aid Satisfactory Academic Progress Appeal and petitions.
- Review midterm grade reports and follow college specific protocol to proactively address academic challenges.
- Meet with students on Academic Probation/Reinstatement to develop their academic success plans.
- Advise transfer students regarding transfer articulation review course equivalencies and assist with course planning and degree completion.
- Conduct proactive outreach to encourage timely advising appointments registration and the completion of tasks that lead to degree progress.
- Conduct graduation checks and degree and minor clearances.
- Participate in institutional retention and completion initiatives.
- Meet with prospective students and assist with programming for college recruitment and orientation events.
- Engage with the Academic Advising Community through monthly meetings and professional development opportunities.
- Other duties as assigned.
Academic Advisors serve as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols.
Required Attachments (No SelfIdentifying Photos):
- Resume
- Cover Letter
Required Education: Bachelors degree.
Skills:
- Effective verbal and written communication.
- Proficiencyin Microsoft Office to include Outlook Word Excel PowerPoint and ability to navigate and maintain databases.
- Ability to communicate well and build rapport quickly with students faculty and staff.
- Ability to work well in a diverse and inclusive environment through commitment to equity diversity and inclusion.
- Detail oriented for accuracy of data and information.
- Highly organized and ability to handle multiple projects and deadlines.
- Demonstrates ability to learn interpret and articulate complex policies and procedures.
- Willingness to work independently collaboratively and under supervision.
- Ability to maintain confidentiality and secure sensitive information.
Working Conditions:
- Sitting for long periods of time.
- Frequent talking.
- Occasionally stands and walks.
- Ability to engage in repetitive motion.
- Standard office environment.
- Frequent exposure to pressure caused by deadlines and busy periods.
- Ability to work effectively with a wide range of constituencies.
- Requires contact with other departments and university officials.
Departmental Preferences:
- Masters degree in academic advising higher education administration student development or counseling preferred.
- Previous academic advising or student support experience.
Supervision: None
Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
