School Receptionist Gem Prep: Twin Falls

Are you interested in making a significant impact in students lives Would you like to be part of a team that is committed to do whatever it takes to makeeverystudent successful Gem Prep is seeking an entrepreneurial spirit who is committed to excellence and has a desire to join a fastgrowing team.

Gem Prep is a K 12 college preparatory school. At least sixty percent of Gem Prep students will graduate high school with an associates degree and the remainder will graduate with at least 18 college credits. During the elementary years Gem Prep believes in building a strong academic foundation to prepare students for the rigorous learning environment in grades 712. Pay is $15.50 per hour. ***Please note this posting is for the 2526 school year***

QUALIFICATIONS

1. High school diploma or General Education Degree

2. Basic secretarial training

3. Minimum experience in receptionist or school office work as determined by the Board

4. Knowledge of school district activities programs and curriculum requirements

5. Knowledge of word processing data bases spread sheets and reports

6. High level of competence in typing filing and general computer knowledge

7. Knowledge of automated office equipment and efficient office procedures

8. Strong telephone skills and ability to communicate effectively

9. Work well with students staff and the public

10. Work well under pressure and deadlines

11. Excellent analytical and organizational skills

12. Maintain confidentiality of staff and students

PRIMARY RESPONSIBILITY TO

School Operations Manager

JOB SUMMARY

To greet visitors. To answer incoming calls and direct them to appropriate individuals.

MAJOR DUTIES AND RESPONSIBILITIES
Interacting with Students and the Public

1. Receive and route incoming calls and correspondence
2. Sort screen and distribute incoming mail and process outgoing mail following federal and state law administrative rules and Board policy
3. Assist log in and direct visitors to the school
4. Provide information about school enrollment and registration
5. Explain and advise patrons about school organization and functions
6. Distribute information and appropriate forms to parents students teachers and the public and collect and organize completed forms
7. Greet incoming children

Records and Reports

1. Send student records as requested by schools and promptly request newly enrolled student records from other schools
2. Prepare such documents as reports staff rosters correspondence handbooks letters student records memos and monthly statements as necessary to assist the school operations manager.
3. Compile and post information on standard forms
4. Using specific formats and systems enter a variety of administrative data and review for accuracy
5. Maintain schedules and calendars
6. Maintain student files
7. Put together monthly school newsletters
8. Maintain staff directory and employee/teacher substitute lists for schools
9. Be responsible for routine clerical functions related to attendance charts and record keeping

Miscellaneous Office Tasks

1. Maintain a wellorganized uptodate filing system
2. Operate equipment such as computers copiers intercom systems calculators laminators telephone systems and scanners
3. Be responsible for purchase order distribution
4. Maintain and update districtwide inventory records

EVALUATION

Performance of this position will be evaluated annually by the School Operations Manager in conformance with federal and state law administrative rules and Board policy.

TERMS OF EMPLOYMENT

This position shall be considered in all respects employment at will. The employment period and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.

NOTE

All certificated and noncertificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 331208 Idaho Code may not be hired and any applicant convicted of any felony offense listed in Section 331208(2) Idaho Code shall not be hired.