Advising & Counseling Program Assistant
Advising & Counseling Program Assistant
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$ 54600 - 57900
1 Vacancy
Job Description
Position Objective
This position supports the college mission of educating tomorrows workforce through various retention and completion initiatives. Specifically this position provides administrative support to the Director of Advising and Counseling and the Advising and Counseling department. This role includes supporting retention and completion strategies triaging student needs updating education plans and responding to general inquiries regarding technical programs core academics and general information about CPTC.
Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities.CPTC values equity and respect seeks to create an environment of innovation and excellence and focuses on student success lifelong learning and social responsibility.
This position is represented by the Clover Park Federation of Classified Employees Local 4789.Duties and Tasks (Essential Functions)
Duty: Provide administrative support to the Director of Advising and Counseling.
Tasks include:- Gather reconcile and report comprehensive data at the Directors direction or request utilize college databases student information portals accrediting/licensing body websites dashboards internal and external documents and internet research.
- Prepare purchase requisitions for office supplies equipment and travel authorizations for the Director and Faculty Counselors and other leaders within the Student Success division.
- Provide administrative support for department retention and completion strategies.
- Review reconcile and compile monthly budget reports and initiate internal budget revisions as requested by the Director of Advising and Counseling. Route documents through proper channels to obtain appropriate authorization (s) and signatures.
- Attend meetings as requested and take meeting notes.
Tasks include:- Assist with calling campaigns and reminder calls to students about appointments/deadlines.
- Create revise and maintain program maps (education plans) for degrees and certificates.
- Assist with tracking student progress through technical programs.
- Schedule confidential appointments using Simple Practice for the Mental Health Counseling program.
- Work with the Director and Mental Health counselor to fulfill the administrative needs of the Mental Health Counseling program such as scheduling copying maintain confidential files and tracking budget purchases.
- Coordinate calendars for multiple staff faculty counselors and departments. Schedule appointments monitor for walkns and balance schedules among staff to ensure there is appropriate coverage for breaks.
- Coordinate with office staff and work study students to cover the front desk for lunches required breaks and vacations.
- Triage student needs and direct students to appropriate resources.
- Create forms flyers and other promotional and informational materials.
- Make copies and assist with special projects.
- Monitor faculty counselors required licenses and certifications in the PDU database and work with Human Resources regarding any discrepancies.
Tasks include:- Attend and actively participate in campus committees and workgroups.
- Assist with the coordination of special events.
- Engage in professional development activities.
- Attend and actively participate in department division and college meetings and trainings.
Minimum Qualifications
- Associates Degree with two years of fulltime clerical/administrative work experience in a professional office environment or educational setting OR High School Diploma with four years of full time clerical/administrative work experience in a professional office environment or educational setting.
- Competency using Microsoft Office Suite including Word Excel and Outlook.
- Experience preparing and tracking purchase requisitions and providing budget summaries.
- Ability to adapt to a highvolume and fastpaced work environment.
- The ability to contribute to the colleges commitment to diversity by fostering a climate of multicultural understanding and appreciation.
Preferred Qualifications
- Four years experience in data entry or use of personal computers
- Experience with Washington State CTC Link
- Knowledge of CPTC services and program offerings
- Experience supporting an administrative office within an educational setting
Application Instructions
- Complete application
- Attach your CTC certifications and/or industryrecognized credentials
- Upload a resume and cover letter describing your skills and experience
- Complete Supplemental Questions
All offers of employment at Clover Park Technical College are contingent upon successful completion of background checks including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the specific position.
Should you have any difficulties uploading your documents dont hesitate to contact NeoGov Technical Support atMonFri 6:00 AM to 6:00 PM Pacific Time
Supplemental Information
At this time Clover Park Technical College is not sponsoring H1B Visas.
Land Acknowledgement Statement
We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup Steilacoom Nisqually and Squaxin Island tribes and bands and we honor and thank the traditional caretakers of this land. We value the tribes in our community and the impact that they continue to make on our college to this day. For more information about CPTCs commitment to indigenous tribes please visit Work at Clover Park Technical College
At Clover Park Technical College we are proud to be part of Washington States Community and Technical College system supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals families and communities by providing accessible highquality education and training.
Working here means being part of a team that empowers students to develop their skills and talents preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed. As an employee youll have opportunities to participate in college events clubs and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience ensuring that both students and staff continue to grow and thrive.
Our History
Clover Park Technical College is located in Lakewood Washington. Our college has a rich history of professional and technical education dating back to the 1940s when Clover Park School District established aWar Production program training civilians as auto mechanics aircraftservice mechanics shipfitters welders and blueprint readers. Now CPTC offers more than forty programs in Aerospace Advanced Manufacturing Health Sciences Human Services Business Hospitality Science Technology Engineering Transportation and Trades.
CPTC has two campuses: Our main campus is located in Lakewood WA and our South Hill Campus is located in Puyallup WA.
Learn more about Clover Park Technical College by visiting AboutCPTC.
Jeanne Clery Statement
Notice of Availability of Annual Security Report: Clover Park Technical Colleges Annual Security Report is available online at Opportunity Employer
Clover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race color creed religion age marital status national origin sex sexual orientation disability genetic information or status as a disabled veteran or Vietnamera veteran.
NonDiscrimination Statement
Clover Park Technical College does not discriminateon the basis ofrace color national origin age perceived or actual physical or mental disability pregnancy genetic information sex sexual orientation gender identity marital status creed religion honorably discharged veteran or military status or use of a trained guide dog or service animal.
For inquiries please contact:
- Title IX Coordinator: James Neblett Associate Vice President for Human Resources & Culture
- Section 504/Disability Coordinator: Sarah Addington Manager of Student Disability Services
Employment Type
Full-Time
