Administrative Assistant-Education and Research
Administrative Assistant-Education and Research
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Job Description
Applies expertise to perform a variety of nonclinical administrative support tasks including scheduling coordination and followup tasks for meetings events and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites web pages databases spreadsheets social media accounts; answering telephones and providing related follow through. Exhibits initiative proficiency and adaptability to optimize the time of those supported. Strong organizational communication and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software telecommunication and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.
This role will occupy a unique place in the OtolaryngologyHead and Neck Surgery department. They will administratively support the Education and Research shields with a mixture of projects events and ongoing departmental activities. The ideal candidate already has significant scheduling experience and is looking for a new opportunity to expand their skillset
Qualifications
Position requires high school diploma or G. E. D. with a minimum of two years experience in an administrative support role or oneyear degree/diploma in an administrative business or medicalrelated program with a minimum of oneyear experience in an administrative support role or an associates degree in an administrative business or medicalrelated program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination creating/transcribing correspondence/documents and utilization of businessrelated software to produce databases spreadsheets presentations etc. Possess highlevel skills in organization customer service professionalism interpersonal relations written and oral communication and the ability to prioritize frequently and quickly shift tasks and adapt to a rapidly changing environment. Demonstrate effective and appropriate decisionmaking judgment and confidentiality as well as attention to detail and followthrough. Experience with coordination of travel and expense management.
Proficient application of English grammar punctuation and sentence structure. Prefer workrelated experience within the last ten years.
Visa sponsorship or transfer is not available for this position. Mayo Clinic does not participate in the F1 STEM OPT extension program.
Employment Type
Full-Time
