ATIDI: Procurement Officer Nairobi, Kenya

Reference Number: SRCDTPO

Nature and Scope:

Under the supervision of and reporting to the Principal Procurement and Administration Officer the Procurement Officer will be responsible for supporting the endtoend procurement process ensuring compliance with procurement policies and assisting in the timely acquisition of goods and services. The role includes managing procurement process including managing contracts maintaining accurate procurement records monitoring supplier performance and preparation of procurement plans and reports to ensure value for money transparency and efficiency in service delivery.

Key Duties and Responsibilities:

• Monitor supplier contract performance ensuring compliance with terms and conditions therein.
• Prepare/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations.
• Establish the annual work plan; determine priorities/targets and performance measurements and monitor work progress to ensure that results are achieved according to schedule and performance standards.
• Monitor supplier performance and resolve procurementrelated issues
• Maintain procurement records to ensure proper documentation of processes decisions and contracts for audit purposes.
• Offer the necessary guidance in preparing quarterly cost analysis reports on goods and services procured.
• Track the status of purchases and follow up with suppliers to ensure timely delivery of goods and services.
• Update and maintain internal databases and files including tracking contractual agreements and key procurement documents.
• Take the lead in renewing running contracts before their expiry dates and report on contract performance as directed.
• Log and track purchase requisitions in the procurement system to ensure proper documentation and processing.
• Support asset inventory checks and update asset records as required.
• Disposal of used or redundant assets in compliance with organizational policies.
• Receive and verify invoices for goods and services received ensuring accuracy and compliance with purchase orders.
• Guide users on basic procurement procedures such as preparing purchase requisitions and understanding procurement policies.
• Provides guidance to and supervise support staff in the department.
• Perform other administrative and operational tasks as assigned by the Principal Procurement and Administration Officer.

Role Specifications:

• A Bachelor’s degree in Procurement Supply Chain Management Business Administration Finance or a related field.
• A minimum of five (5) years’ experience in procurement supply chain management or a related field.
• Professional certification in procurement or supply chain management (e.g. CIPS CPSP) will be an added advantage.
• Basic understanding of procurement rules regulations and policies including familiarity with public procurement guidelines where applicable.
• Prior experience in a procurement role preferably in a structured organization or multicultural setting.
• Knowledge of procurement processes including sourcing tendering and contract management.
• Familiarity with procurement and inventory management systems or databases.
• Strong organizational skills with the ability to maintain accurate records and documentation.
• Effective communication skills both written and verbal with the ability to interact with suppliers and internal stakeholders.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and basic computer skills.
• Fluency in written and spoken English.
• Problemsolving skills with the ability to handle operational challenges in procurement.
• Team player with good interpersonal skills and the ability to work in a multicultural environment.
• French language competency will be an added advantage.

Benefits and Contractual information:

• 3year contract
• Willing and able to relocate to Nairobi Kenya
• Only qualified candidates are encouraged to apply.

Closing Date: 12th of June 2025

CA Global Finance

CA Global will respond to shortlisted candidates only. If you have not had any response in two weeks please consider your application unsuccessful. However your CV will be kept in our database for any other suitable positions.