Facilities Coordinator (930872)
Facilities Coordinator (930872)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Facilities Coordinator provides administrative and operational support to the Facilities Manager for a national real estate portfolio. This position focuses on organizing lease files coordinating with internal departments tracking key propertyrelated tasks and communicating with landlords and vendors. The ideal candidate is detailoriented organized and comfortable working independently in a remote environment.
- Maintain and organize lease documentation and electronic files
- Track lease terms renewal dates and propertyrelated deadlines
- Communicate with landlords and vendors regarding rent payments maintenance issues and lease questions
- Coordinate with internal departments (Accounts Payable Legal Finance) to ensure timely payments and document routing
- Input and update information in lease tracking spreadsheets and systems
- Assist with pulling data formatting reports and updating trackers for the Facilities Manager
- Help manage maintenance logs and follow up on open facilities issues
- Route lease documents for signatures and approvals
Qualifications :
Requirements
- 12 years of experience in an administrative facilities or real estate support role
- Strong attention to detail and followthrough
- Intermediatelevel proficiency in Microsoft Excel (including sorting/filtering formulas and formatting)
- Comfortable with email communication and document management
- Familiarity with Microsoft Outlook Word and Adobe Acrobat
- Ability to work independently and support a remote team
- Must be available to work Pacific Time Zone hours
Preferred Qualifications
- Experience with MRI ProLease or similar lease/property management software
- Familiarity with commercial leasing or facilities operations
- Previous experience supporting a multisite or national real estate portfolio
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Extensive standing and sitting and continuous computer phone and deskwork required. Work will be primarily in a defined office environment with specified hours. Will require one on one and group interaction with individuals from a diverse range of backgrounds. Must be available for occasional out of office meetings conferences training and other events as needed.
Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team Equus puts the industrys best practices to work by focusing on the development design and delivery of demanddriven workforce solutions.
When you join Equus you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.
At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color gender age pregnancy sexual orientation gender identity ancestry religion national origin veteran status physical or mental disability or reprisal or any other characteristic protected under state federal or local law.
Remote Work :
Yes
Employment Type :
Fulltime
Employment Type
Remote
