Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
The Agency Youll Join
The New York City Mayors Office is responsible for overseeing city services throughout the five
boroughs coordinating public agencies and departments and managing public property. New York City
Mayor Eric Adams is head of the executive branch of New York Citys government. Previously Mayor
Adams has served the people of New York City as an NYPD officer state senator and Brooklyn borough
president. The Adams administration is leading the fight to serve the people of the greatest city in the
world ensuring delivery of efficient and effective services working to make New York Citys economy
stronger reducing inequality improving public safety and making the city more affordable that meets
the needs of all New Yorkers. We value leadership transparency fairness and efficiency as we actively
seek diverse talents from various sectors to join our team.
The Team Youll Work With
The Office of the Deputy Mayor for Communications overseen by Deputy Mayor Fabien Levy
coordinates communications for the whole of city government breaking down siloes between agencies
and ensuring that city agencies speak with a unified message to New Yorkers.
The Problems Youll Solve
This role will help build out the core components of the deputy mayor for communications new office
by managing the teams workflow ensuring the operational efficiency of the office supporting the
daytoday operations of the office providing input on longterm strategic initiatives and developing
communications materials to advance administration priorities.
Provide daily briefings to the deputy mayor and chief of staff on highpriority news items and
timesensitive issues across the communications portfolio.
Manage the deputy mayors workflow and priorities by handling calendar and scheduling
requests.
Oversee daytoday Office operations such as ensuring the deputy mayor has read and signed
key correspondence booking travel managing event logistics reimbursements and team
recordkeeping; coordinating shortterm staff including interns and Fellows.
Coordinate the deputy mayors speaking engagements and public appearances including
preparation of briefing materials talking points and presentations and staffing the deputy
mayor as needed.
Provide leverage in moving critical projects forward by assisting with information gathering
communicating with stakeholders developing and monitoring project plans and keeping track
of responsibilities.
Execute special projects that involve multiple agencies and Mayors Offices.
Perform other related duties and tasks as needed.
Strategize and coordinate with team members and other departments including the mayors
office of communications the mayors press office and other city agencies on longterm
initiatives including the State of the City address teleprompter addresses and policy blueprint
rollouts.
Participate in meetings draft strategic memos lay out themes and initiatives and provide
direct feedback on prepared materials for longterm initiatives.
Help craft weekly messaging guidance for the City Hall and city agencies.
Write review and edit press releases talking points opeds interview documents remarks
media advisories briefing papers strategic memos communications plans and other relevant
materials for the mayor and city agencies.
Help put together press events for Mayor Adams and city agencies.
Arrange and support interviews for senior administration officials including coordinating with
reporters drafting briefing documents and preparing principals.
Serve as an event lead for mayoral appearances and announcements.
Work to identify opportunities to create processes and systems to improve office efficiencies.
Perform other related duties and tasks as needed.
About You
You have demonstrated an understanding of and experience with New York City government
operations.
You have administrative skills.
You have excellent written oral and interpersonal skills.
You have a strong work ethic and the ability to work independently in a fastpaced environment
is imperative.
COMMUNITY COORDINATOR 56058
Qualifications :
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
