Part-Time: Document Scanning Clerk (121510)

Southwest Tennessee Community College is a comprehensive multicultural public openaccess college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success transform lives and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

Title: PartTime: Document Scanning Clerk

Employee Classification:Other

Institution:Southwest Tennessee Community College

Department: Multiple Departments

Campus Location: STCC Multiple Campus Locations

Job Summary

The Document Scanning Clerk is a parttime temporary position and responsible for collecting reviewing scanning and organizing documents (ex: employee files training records benefits information transcripts student records etc.) This position will involve converting a highvolume of paper files to electronic files in cloud storage.

Job Duties

• Create a workflow to manage this highvolume conversion project using an indepth understanding of proper document retrieval handling and destruction of documents that contain personal and protected information.
• Order files from offsite storage and other locations in preparation for scanning. Receive and process incoming files from internal teams
• Organize and scan files for electronic storage; Ensure each file is readable and scanned completely.
• Ensure files are properly classified named and saved in corresponding drives.
• Ensure confidentiality and discretion at all times.
• Keep a record of documents retrieved scanned saved and destroyed.
• Provide administrative assistance when needed.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.

Physical Requirements/Working Conditions

While performing the duties of this job the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop kneel or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Knowledge Skills and Abilities

• Willing to be a team player
• Willing to learn and take guidance from others
• Ability to speak publicly and ask questions
• Detail oriented
• Ability to maintain confidentiality
• Ability to interact with all levels of the Southwest community

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform jobrelated tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position the following items must be uploaded:

• Resume
• Cover letter
• Unofficial Transcripts

A summary of our benefits can be found below:

applications will not be considered.

The TBR does not discriminate on the basis of race color religion creed ethnicity or national origin sex disability age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment programs and activities.

The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson Vice President of People & Culture 737 Union Ave Memphis TN. See the full nondiscrimination policy.