Administrative Assistant (CL-2), Student Financial Services

Position Title:

Administrative Assistant (CL2) Student Financial Services

Department/School:

Student Financial Services

Salary/Pay Rate:

$20.66/hour $21.69/hour

Job Summary:

The Office of Student Financial Services seeks a Student Financial Services Assistant to perform a wide variety of customer service clerical and technical functions specifically concerning student financial aid and billing.

Minimum Qualifications:

The ideal candidate will be a high school graduate. Candidates should have 57 years of progressively responsible secretarial/ clerical work or any combination of training experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate computer proficiency with Microsoft Office Suite.

Requisite Skills

5BIntermediate Written Communication Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software

6BIntermediate Office Organization Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervisionincluding time management information distribution andproject deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies

7BIntermediate Record & Data Processing Consistently demonstrates ability to process routine forms and records quickly and accurately using multiple programs and Qualifications: Required Applicant Documents: Position Open Date: Position Close Date: Return to Search Results investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail

9BIntermediate Auditing & Data Reconciliation Consistently demonstrates ability to audit accuracy of data and investigate discrepancies as well as reconcile expense reports. Errors are located using developed attention to detail. Errors committed are of average severity and overall risk to institution is concerning and may necessitate corrective action

15CAdvanced Interpersonal Communication Consistently demonstrates high communication skills and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action

17BIntermediate Responsibility Consistentlydemonstrates ability to prioritize coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction such as preparing faculty appointment letters

18CAdvanced Organizational Knowledge Consistently demonstratesextensive knowledge of entire College and outside organizations

Essential Functions:

• Serve as a point of contact over the phone in person and online for students parents faculty staff and the general public. Answer questions as able or refer inquiries to the appropriate person.
• Address routine student/ parent inquiries regarding financial aid and billing. Follow up over phone when appropriate.
• Function as a cashier and reconcile cash and check payments.
• Ensure appropriate documentation is received in order to verify financial aid eligibility; guide students to ensure financial aid requirements are completed accurately and in a timely fashion.
• Maintain and update both electronic and hardcopy student files.
• Schedule office appointments and maintain calendars as applicable.
• Create and update office correspondence as needed.
• Assist with student employment paperwork and ensuring accurate and complete documentation is received.
• Maintain knowledge of state and federal regulations pertinent to position.
• Consistently demonstrate courtesy tact professionalism strong customer service skills and the ability to handle difficult people.
• Possess intimate knowledge of the entire institution.
• Perform other jobrelated duties as required.

Required Application Documents:

Resume Cover Letter & Contact Information of 3 Professional References

About the Department/School:

Normal office hours are from 8:30 am to 6:00 pm. We encourage our staff to avoid vacations during April early May and midAugust to midSeptember. Extra hours will be required during the beginning of each semester when working with enrollment and billing deadlines. Occasional early morning and evening overage is required. All staff is required to participate during Open House weekend and on two weekends (2 Saturdays and 2 Sundays) for orientation for incoming freshmen and transfer students.

About Marist University:

Founded in 1929 Marist is a comprehensive independent fouryear institution whose signature educational approach blends the liberal arts with preprofessional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie N.Y. and Florence Italy plus over 70 programs offering a variety of international study Marist is a portal to the world and is devoted to nurturing a welcoming inclusive community. Through six schools offering almost 50 majors Marist cultivates the intellectual growth and wellbeing of its more than 6000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report the Wall Street Journal/College Pulse Princeton Review and others. To learn more please visit of Position:

Fulltime

Classification:

CWA (FullTime)

Months per Year:

12

Work Schedule:

Monday Friday 8:30am5:00pm

Hours per Week:

37.5

Location:

Marist University Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist University is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end the University will strive to achieve the full and fair participation of minorities women people with disabilities and any other protected groups found to be under represented.

Equal opportunity means employment development and promotion of individuals without consideration of race color disability religion age sex marital status national origin sexual orientation or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marists policy of nondiscrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race color disability religion age sex marital status national origin sexual orientation veteran status or any other condition established by law.