District: Summer Elementary Central Registrar, Substitute/Temporary Assignment Summer Only (INTERNAL ELEMENTARY ADMINISTRATIVE ASSISTANTS ONLY)
District: Summer Elementary Central Registrar, Substitute/Temporary Assignment Summer Only (INTERNAL ELEMENTARY ADMINISTRATIVE ASSISTANTS ONLY)
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Salary Not Disclosed
1 Vacancy
Job Description
This position is open to current elementary administrative asssitants only; this is a substitute/temporary assignment during the summer.
Rate of Pay: $18.64 to current TCCAPS rate of pay
CLASSIFICATION: Substitute/Temporary
Status: PartTime Summer Hours (Hourly NonExempt)
Reports to: Pupil Accounting & Student Data Manager
General Summary:
The Summer Elementary Central Registrar is a substitute/temporary assignment to provide essential support to the district by managing student enrollment processes for all elementary sites during the summer period. This role serves as a key point of contact for parents/guardians facilitates efficient enrollment procedures ensures accurate student records and supports districtwide data integrity initiatives. The Registrar collaborates with various departments and reports to Pupil Accounting & Student Data Manager.
Duties and Responsibilities:
- Student Enrollment Support:
- Field enrollment inquiries from parents/guardians via email and phone for all elementary sites.
- Process inperson/dropin enrollments at the Central Office for all elementary sites.
- Create student record folders for new students enrolled then forward to sites.
- Initiate records requests for incoming students from previous schools.
- Manage online enrollment and registration for Junior Kindergarten (JK) and Kindergarten (K) and continue piloting online enrollment processes.
- Participate in community enrollment events including the Enrollment Tour (August 12 13 and 14 2025).
- Assist with Traverse City High School enrollment processes as directed by the Curriculum & Instruction (C&I) Department on an as needed basis.
- Conduct or coordinate elementary building tours for parents/guardians upon request working with Cabinet members and Building Principals.
- Filter and monitor Open Enrollment and School of Choice requests.
- Provide regular reports on enrollment numbers for elementary sites throughout the summer.
- Data Management Support:
- Perform PowerSchool Contacts clean up and consolidation.
- Work on MICR rosters to support the Nursing Department.
- Assist with districtwide data clean up projects in collaboration with Pupil Accounting and Technology including:
- Residency/address checks.
- Program participation clean up in PowerSchool of student records at end of year/new school year rollover.
- Administrative Support
- Assist with coordinating the Administrative Assistant Welcome Back Training.
- Assist with updating Administrative Assistant resources for the upcoming school year.
- Provide coverage for Glenn Loomis Phones and Doors.
- Other duties as assigned
Knowledge Skills and Abilities Required:
- Experience with the student information system/PowerSchool.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality of student records.
- Prior experience in a school setting or registrars office.
- Knowledge of student enrollment procedures and requirements.
Physical and Mental Requirements:
- Must be able to report on a regular and consistent basis.
- Maintain consistent and punctual attendance.
- Duties include frequent walking and physical activity as well as use of hands and arms for signaling and light lifting/carrying.
- The ability to listen and effectively orally communicate information and ideas to a diverse population.
- Ability to effectively discern information and formulate appropriate action(s).
- Ability to critically think and provide appropriate solutions.
- Ability to work effectively and efficiently.
Environmental Conditions:
Incumbents work in outdoor environments with moderate to loud noise levels. Duties may be completed in cold and hot temperatures or inclement weather conditions including work on slippery and/or uneven surfaces. Work environment includes operating around moving vehicles.
Anticipated Work Schedule:
Starting June 16 2025 through August 14 2025 (32 days)
9:00 a.m. to 2:00 p.m. (160 total hours)
MondaysThursdays each week (no Fridays)
No hours the week of June 30July 5 due to the district closure
Background Checks:
The individual selected for this position will be required to pass a criminal history background check.
Employment Type
Temp
