Fall 2025 Residence Life Event Planner
Fall 2025 Residence Life Event Planner
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Job Description
St. Olaf College Student Employee Job Description
Job Title: Resident Life Event Planner
Classification:Student Employee (nonexempt)
Name and Address of Employer:St. Olaf College 1520 St. Olaf Ave Northfield MN 55057
Department Name: Office of Residence Life
Length of Position:Fall 2025
Contact Person/Supervisor:Christopher L Medley Associate Dean of Students for Residence Life
Description of the Position: (Purpose of the Position): The Resident Life Event Planner will work closely with the Resident Life staff to develop unique and engaging events that foster a sense of community and contribute to the overall wellbeing of students living on campus. Creating new and innovative event concepts that match Resident Lifes aims and values and contribute to a dynamic campus community.
Transferable Skills:
- Excellent time management and prioritization skills
- Flexibility and ability to adapt to quickly evolving situations
- Thinking creatively to develop distinctive and engaging event concepts
- Capability to delegate tasks and collaborate efficiently as part of a team.
Duties and Responsibilities:
- Event Planning and Conceptualization:
- Work with Resident Life staff to determine the events objectives target audience and intended outcomes.
- Coordination and Logistics
- Coordination of all event logistics including department selection food audiovisual equipment and other resources.
- Marketing and promotion
- Create marketing materials and tactics to effectively promote universitywide events.
- To promote interest and attendance use a variety of communication methods such as social media flyers and email.
Qualifications: (Education/Experience/Skills)
- Minimum cumulative/semester GPA of 2.5
- If no current St. Olaf GPA the applicant must have a 2.5 semester after the Fall Semester.
- Good academic standing.
- No open sanctions.
- Assignment of academic probation or disciplinary sanctioning at any point during employment may result in immediate dismissal from this position.
- Successful completion of criminal background check after hire.
Compensation/Benefits:
- Wage
- Any administrative hours worked outside of the oncall rotation will be paid at an hourly rate
Disclaimer: Work award is not capped during the summer term.. If employment ends before the agreed upon date payment for housing will be retroactively removed at a weekly prorated amount.
Duties Meetings and Time Commitments
- Average hours per week:
- Event Planners can expect a weekly average of up to 12 hours.
- Duty Rotation
- Event Planners shall serve between 7pm7am on weeknights and 24 hours per day on weekends. The duty phone must be held at all times during these periods to respond to resident issues and concerns.
- The Event Planner when oncall shall:
- Be accessible to provide secondary support to the campus (no more than 15 minutes away from campus)
- Servein the oncampus rotation as primary support when requested.
- Point of contact between student staff and the facilities operations teams after regular business hours
- Support front desk operations when requested
- Special Time Commitments
- Full Participation in Staff Training. This mandatory training will take place over up to six cumulative hours in late May/early June.
- Available to assist with summer housing transitions at beginning and end of summer term when applicable
- Assist with all other housing transitions including Fall Interim and Spring moveins and closing when applicable.
- Regular Common Meeting Time Requirement:
- Every Monday 4:00 p.m. 5:00 p.m.
- Meeting may be canceled when necessary
- Other meetings may be scheduled where necessary
- Every Monday 4:00 p.m. 5:00 p.m.
- InService Time:
- 3rd Thursdays of each month 6:30 p.m. 7:30 p.m.
- Other Meetings/Trainings/Professional Development:
- There may be other opportunities to support the student staff in their role. Student staff members are expected to participate unless there are obligations communicated to the supervisor during the hiring process or academic schedule conflict.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
Physical and Environmental Factors
(Indicate frequency required in a typical shift for this position.)
Applicable
Applicable
Respiratory (dust/gas/fumes/steam/odors/
poor ventilation)
Proximity hazards (moving mechanical
parts moving vehicles electrical current etc.)
Travel: 0% of time Operate Hand Tools: Yes X No Operate Equipment/Machinery: Yes X No
Required Dress Attire: Business Casual Business Formal Uniform X Other:
Comments:
Employment Type
Full-Time
