Personal Assistant
Personal Assistant
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Job Description
We have a requirement for a proactive Personal Assistant to join us on a permanent basis. You will look after the Marketing Director who is primarily based at our Oxford office located within the grounds of Blenheim Palace in Woodstock. However this role can be based in our Oxford Reading or Bristol Offices.
Role responsibilities
- Manage inboxes sorting & responding to emails as appropriate highlighting items for urgent attention and fielding speculative approaches
- Meet and greet internal & external guests at all levels of seniority
- Process expense claims including mileage corporate expenditure and completing timesheets.
- Produce documents presentations and reports as needed
- Minutetaking including follow up action tracking and completion
- Provide extensive diary management ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business/Marketing Directors needs.
- Organise meetings and events coordinating with other offices suppliers and other stakeholders
- Flexibility to support the changing priorities of the diaries.
- Maintain confidentiality trust and integrity at all times including in the management of sensitive documents communications and enquiries
- Arrange internal and external appointments.
- Manage purchase orders and invoices from various suppliers.
The skills and experience you need to have for this role
- Proven track record of working withing a Csuite environment
- A passion for supporting people with kindness compassion and empathy
- A confidence to establish yourself as a central presence and natural key point of contact
- Confidence in working with a senior member of the ream and communicating and working with people of all levels across the business
- Possess an energetic character with the ability to uplift engage and motivate our teams creating positive experiences and impressions
- A proactive approach with the ability to preempt the needs of your key leaders and allow them to focus solely on the tasks in front of them
- A naturally organised approach with the agility and ability to manage the diary and expectations of any outputs.
- An ability to maintain a high level of confidentiality and trust
- Strong Microsoft Office skills notably Word PowerPoint & Word and an ability to work with high attention to detail particularly in report writing minute capturing and written communication
- Excellent time management organisation coordination and prioritising skills Strong proof reading and attention to detail skills
- Previous experience working within a Marketing team would be beneficial but not essential.
- Experience of using InDesign would also be an advantage.
About us
We are Ridge a Built Environment Consultancy. We help our clients transform the quality and sustainability of the built environment.
Our 1000 people bring a vast range of skills delivering a professional mindset gritty discipline and a genuine passion to every one of the thousands of projects they undertake each year. Theyre the foundation of our success they drive our vision embody our values and separate us from the competition.
Come and join us if youre hungry to be part of an exceptional team if you put quality first if youre motivated by ingenuity and if youre always aspiring to be the very best.
Your benefits
The benefits package we have put together for you supports every aspect of your life.
Annual
leave
Community
spirit
Mental
health
Financial benefits
Physical
wellbeing
Flexible
working
Career development
Extra
benefits
We believe that everyone performs their best when they feel like they belong and can be their true selves at work. As an equal opportunities employer we will support you to ensure you have everything you need to be successful and achieve your best in your career at Ridge. If youd like to discuss accessibility accommodations or adjustments during your application and selection process please contact us atand we will work with you to ensure you feel included and supported.
A polite note to Recruitment Agencies
We enjoy great relationships with our agency partners within our framework and fully believe in the value of a blended approach to finding the best talent. However we are recruiting for this role directly and arent seeking support from agency partners at this time any unsolicited CV introductions wont be honoured and we wont grant candidate ownerships on any introduction that you make for roles that havent been briefed and released to you by our Talent Acquisition team.
We are committed to nurturing strong partnerships within our agency framework but there are occasions where we looking to enlist the help of others. If you would be interested in working with us in the future please send a message to and well reach out to you should there be an opportunity.
A polite note to recruitment agencies
We are recruiting for this role directly and arent seeking support from our agency partners. Any unsolicited CV introductions wont be honoured and we wont grant candidate ownership on any introductions you make for roles that havent been briefed and released to you by our Talent Acquisition team.
If you are a recruitment agency who doesnt currently work with Ridge but would like to please send a message to and well reach out to you should there be an opportunity.
Note to recruitment agencies
We are recruiting for this role directly and arent seeking support from our agency partners. Any unsolicited CV introductions wont be honoured and we wont grant candidate ownership on any introductions you make for roles that havent been briefed and released to you by our Talent Acquisition team.
If you are a recruitment agency who doesnt currently work with Ridge but would like to please send a message to and well reach out to you should there be an opportunity.
Documents
Employment Type
Full-Time
