Secretary 3, Main Office/Receptionist - August 2025 rate starts at: $20.45 per hour

POSITION TITLE: Secretary 3 Main Office/Receptionist

POSITIONINFORMATION:

Reports to: Building Principal

Salary Schedule: 32C $20.00 per hour Step 1 of the 2425 Salary Schedule $20.45 Step 1 of the 2526 Salary Schedule

Hours to Work: 8.0 hours per day

Work Schedule/FLSA Status: Fulltime 10 month / Non Exempt

Position Purpose: Performs a wide variety of duties some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones basic computer functions typing filing copying distributing mail proofreading etc. Provides monitoring of students as needed.

Essential Performance Responsibilities

Serves as building receptionist.

Greets and assists office visitors in a positive and professional manner.

Responds to customer services needs over the phone in a timely responsive way.

Maintains student demographic information in the District software system including but not limited to address phone number and custody changes.

Monitors and uses the security radio as needed.

Assists internal callers with classroom emergencies.

Extracts students from class as needed to meet with administrator(s).

Provides authorization for students to return to class after visiting the main office.

Uses copy printer and fax machines regularly. Troubleshoots and conducts basic maintenance as needed. Reports unresolved problems to the appropriate channel for further investigation.

Assists staff with office machinery as needed.

Creates reports and records data as appropriate.

Uses mail merge function to create labels certificates mailings and files regularly.

Assists with sorting and distributing USPS and interschool mail as well as package deliveries.

Creates programs rosters certificates and other word processing documents.

Enters student fines into District software as needed.

Organizes and distributes student activity cards.

Documents lost and found items turned into the office.

Assists with student cumulative folders.

Uses intraschool communication systems including intercom alarms paging etc. as required.

Serves as a back up to create school bulletin.

Serves as a back up to the data/registrar position.

Follows oral and written directions accurately.

Additional Duties
Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Equipment:This position requires the ability to use basic office equipment such as computers copiers scanners and fax machine. Must always comply with OPSs guidelines for equipment use.

Travel:Limited travel may be required.

Physical and Mental Demands Work Hazards:

Works in standard office and school building environments

Occasional overtime may be required by the supervisor

Must have organization time management communication and interpersonal skills.

Ability to read and use information from written materials and visual displays.

Ability to work in standing/walking positions on a frequent basis throughout the work shift.

Ability to bend kneel stoop and maintain balance while performing job related tasks.

Ability to work outdoors during outdoor student activities

Additional demands may be required upon request from the Supervisor

Interrelations:

Contact with personnel within the district and with customers and vendors.

Will be working under the direct supervision of the department supervisor in order to complete day to day tasks.

Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.

Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.

Expected to interact with all internal and external customers in a friendly professional manner and provide quick responsive customer service.

Employee Punctuality and Appearance

In order for schools to operate effectively employees are expected to perform all assigned duties and work all scheduled hours during each designated workday unless the employee has received approved leave.

Any deviation from assigned hours must have prior approval from the employees supervisor or building administrator.

All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Knowledge Skills and Abilities:

A High School Diploma or GED equivalent is required.

Previous experience working in an office setting is preferred.

Previous experience working in a public school setting is preferred.

Proficient PC computer knowledge is required.

Demonstrate proficiency of the English language to read and communicate with others.

Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.

Knowledge of District computer software preferred.

Ability and patience to work with students and parents.

Demonstrate proficiency in the ability to take initiative and work independently

Excellent organizational skills

Demonstrate a positive attendance record and prior work history

Excellent oral and written communication skills.

Displays a significant degree of professionalism and confidentiality.

Knowledge of OPSs mission purpose goals and the role of every employee in achieving each of them.

Omaha public schools does not discriminate on the basis of race color national origin religion sex (including pregnancy) marital status sexual orientation disability age genetic information gender identity gender expression citizenship status veteran status political affiliation or economic status in its programs activities employment and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the nondiscrimination policies: Director for the Office of Equity and Diversity 3215 Cuming Street Omaha NE 68131. ()

The Omaha Public School District is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at.

* NOTE: The statements herein are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

EQUAL OPPORTUNITY EMPLOYER