Schedule Details:

Scheduled Hours:

Shift:

Hours:

Cost Center:

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health everyone is a caregiver regardless of their title or responsibilities. Exceptional patient care academic excellence and leadingedge research make UMass Memorial the premier health system of Central Massachusetts and a place where we can help you build the career you deserve. We are more than 20000 employees working together as one health system in a relentless pursuit of healing for our patients community and each other. And everyone in their own unique way plays an important part every day.

I. Major Responsibilities:
1. Demonstrates basic knowledge of clerical and receptionist duties.
2. Demonstrates basic knowledge of typing skills word processing computer applications and automated office equipment.
3. Transcribes reports minutes and letters as requested.
4. Transcribes and distributes time schedules and meeting notices in a timely manner.
5. Schedules appointments.
6. Makes copies and sends faxes as requested.
7. Maintain confidentiality of information relating to patient physicians trustees hospital operations and employees.
8. Assists department heads and other mangers with excessive secretarial work as appropriate.
9. Prepares written correspondence as directed by the CEO and CMO.
10. Coordinates the scheduling of meetings as requested. Including the necessary arrangements for conference rooms audiovisual equipment meals and refreshments as needed.
11. Responsible for maintenance of office supplies.
12. Performs additional duties as requested.
13. Receives and transmits all messages appropriately accurately and tactfully.
14. Transcribes and records written information accurately.
15. Demonstrates good public relations skills as receptionist.
16. Maintains good interpersonal relationships with all hospital personnel visitors physicians patients and health personnel.
17. Maintains a neat and clean appearance and workstation.
18. Uses computer system appropriately.
19. Accepts and benefits from constructive criticism.
20. Maintains confidentiality of employee / patient related information.
21. Completes projects / assignments in a timely manner.

II. Position Qualifications:

License/Certification/Education:
Required:
1. Graduate of Business School or at least 2 years experience as an Executive Assistant.

Preferred:
1. Certified Event Planner preferred.
2. Notary Public preferred.

Experience/Skills:
Required:
1. Minimum of 2 years Executive Assistant experience.

Unless certification licensure or registration is required an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

Were striving to make respect a part of everything we do at UMass Memorial Health for our patients our community and each other. Our six Standards of Respect are: Acknowledge Listen Communicate Be Responsive Be a Team Player and Be Kind. If you share these Standards of Respect we hope you will join our team and help us make respect our standard for everyone every day.

As an equal opportunity and affirmative action employer UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation national origin age disability gender identity and expression protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability please contact us at We will make every effort to respond to your request for disability assistance as soon as possible.