Executive Assistant, Impact Missions
Executive Assistant, Impact Missions
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Job Description
About the Opportunity
We have an exciting opportunity for an Executive Assistant to join our Impact Missions team. In this role youll play a key part in driving organisational effectiveness by managing workflows supporting high impact projects and ensuring smooth operations across the portfolio. This Is a unique position offering a mix of project coordination brief writing and executive support ideal for someone who is resourceful adaptable and solutions focussed.
Your day to day will Include:
- Managing and refining core administrative and management processes to support operational excellence.
- Leading endtoend coordination of key portfolio activities including milestone planning reporting calendar management board papers budget tracking and other operational reporting.
- Identifying and implementing process improvements to streamline workflows and boost efficiency.
- Conducting research market landscape assessments and engaging stakeholders to inform strategic decisions.
- Coordinating team travel and event logistics to ensure smooth execution.
- Supporting due diligence and assessment processes for selecting and evaluating potential partners and funding opportunities.
- Providing executive support including calendar and travel coordination financial administration drafting communications and preparing reports and presentations for the Executive Director.
Qualifications :
About You
You will bring a proactive and solutionsdriven mindset to this role with experience managing projects and workflows in dynamic environments. Ideally you will have:
- A degree in International Development Political Science Economics Business Communications or a related field.
- 23 years experience in project coordination operations or management roles.
- Skills in coordinating multiple projects and deadlines effectively.
- Experience in fastpaced agile environments where youve resolved operational challenges and improved systems.
- Proficiency with MS Office and project management tools such as Asana (or similar).
- Strong communication skills with the ability to collaborate effectively with diverse stakeholders.
- A commitment to confidentiality and handling sensitive information with care.
- Excellent time management and a focus on delivering highquality outcomes.
Above all you thrive in environments where you can take initiative solve problems and contribute to meaningful work
Additional Information :
Benefits
- Flexible working arrangements
- Attractive parental leave policies
- Opportunity to contribute to Impactful projects
Next Steps
Please attach your resume and a cover letter explaining why you interested in this opportunity.
Applications close: Tuesday 27th May 2025.
Please note we reserve the right to extend closing date and/or close applications early should a suitable candidate be identified.
Please refer to our Privacy Policy.
Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders people of all backgrounds ages sexual orientation and those with Disability to apply.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
