Graduate Trainee Logistics
Graduate Trainee Logistics
Posted on :
13-05-2025
Employer Active
1 Vacancy
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Job Description
The purpose of this role is to support the smooth flow of exports and imports by handling shipment planning booking logistics preparing accurate export/import and customs documentation and planning for the availability of essential logistics consumables. The Trainee plays a critical role in ensuring timely compliant dispatch of produce and uninterrupted supply of farm logistics materials
Accountabilities
- Assist in preparing and maintaining the weekly shipment plan based on production forecasts and sales orders using the Farm Management System (FMS).
- Compile verify and submit all export documentation: invoices packing lists phytosanitary certificates Horticultural Crops Development Authority (HCDA) permits air waybills and certificates of origin.
- Coordinate flight bookings with freight forwarders and airline agents ensuring sufficient cargo space and timely dispatch.
- Track and monitor shipments to ensure compliance with customer delivery timelines and resolve any shipment issues.
- Prepare and follow up on import documentation for farm inputs and consumables e.g. fertilizers media seeds packaging etc..
- Coordinate customs clearance processes liaising with clearing agents to ensure timely release of imports.
- Maintain updated records of all import licenses certificates and customs paperwork.
- Monitor inventory levels of key logistics consumables e.g. T&T Labels Harvesting labels Box content labels etc.
- Maintain accurate consumables stock records and ensure zero stockouts situations impacting operations.
- Ensure all logistics documents are filed systematically and are readily available for audits or inspections.
- Assist in maintaining compliance with Kenyan export/import regulations and phytosanitary standards.
- Support reporting activities by compiling logistics KPIs and shipment reports weekly and monthly.
Qualifications :
Education qualifications and Experience
- Bachelors degree in Logistics Supply Chain Management International Trade Agribusiness or related field
- 12 years experience in horticultural export/import logistics or supply chain coordination
- Familiarity with customs procedures export permits (KEPHIS HCDA) and flight booking for perishables
Skills and Competencies
- Excellent attention to detail especially in documentation
- Strong organizational and time management skills
- Good communication skills with internal and external stakeholders (suppliers agents airlines)
- Proficiency in Microsoft Office (Excel Word Outlook); experience with ERP systems is an advantage
- Knowledge of customs and phytosanitary processes for horticultural products
- Ability to plan forecast and manage logistics consumables materials stock
- Problemsolving and quick decisionmaking skills under pressure
Key Performance Indicators (KPIs)
- 100% ontime shipment and documentation completion
- Zero penalties or delays due to customs noncompliance
- Zero demurrage incurred due to untimely documents or late payments
- No stockouts of critical logistics consumables
- Accurate and uptodate imports and exports documentation
Additional Information :
Working Conditions
- Officebased at the farm with daily communication with packhouse freight agents customs agents and suppliers
- May require flexible working hours especially during peak harvest/export periods or flight delays
- Occasional site visits to airport cargo handling areas inspection points or customs offices
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
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