HR Assistant
HR Assistant
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Job Description
Job Title:Human Resources Administrative Assistant
Department: Business Office
Reports To: Director of Human Resources
FLSA Status: Nonexempt
Prepared By:HR
SUMMARY
Performs daily tasks maintains records and assists with special projects to ensure the efficient and effective operation of the department.
ESSENTIAL DUTIES
- Files within appropriate file system all forms records reports correspondence or other important material.
- Reads/examines incoming material for accuracy and legibility gets clarification if necessary classifies properly and files within appropriate file system.
- Searches for and retrieves information contained in files as requested.
- Keeps files current.
- Keeps records of material removed from files.
- Disposes of obsolete files in accordance with established retirement schedule or legal requirements.
- Copies and scans records as needed.
- Enters data as needed.
- Performs general office duties as needed.
- Maintains professional appearance and neat work area
- Administers benefit programs to include but not limited to the following.
- Schedules eligible employees for insurance and 401(k) enrollment meetings.
- Assists employees with enrollment process as needed
- Runs periodic deduction report to provide Payroll with uptodate premium/deferral deductions
- Updates records with employment changes.
- Assists employees updating information and completing enrollments
- Assists with annual projects such as the EEO1 Affirmative Action Plan 1095Cs 401(k) discrimination testing and benefit audits.
- Responds to unemployment claims and requests for verification of employment
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or equivalent and one year related experience or an associate degree. High proficiency in the use Word Outlook and Excel is preferred.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in oneonone and small group situations to other employees of the organization.
MATHEMATICAL SKILLS
Ability to add and subtract twodigit numbers and to multiply and divide with 10s and 100s. Ability to perform these operations using units of American money. Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals on an adding machine. Ability to compute percentage rates and commissions on an adding machine.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to pay close attention to detail when conducting all essential duties.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit; stand; bend; use hands to finger type handle and feel; talk and hear; reach with hands and arms. Repetitive arm movements regularly required for scanning tasks. Occasional lifting up to 25 pounds required. Specific vision abilities required by this job include close vision depth perception color vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Northside Auto Group is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or protected veteran status. If you need a reasonable accommodation for any part of the employment process please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a casebycase basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email.
Employment Type
Full-Time
