Legal Assistant, Employment & Labour
Legal Assistant, Employment & Labour
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Job Description
Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montral Ottawa Vancouver Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting for a Legal Assistant (LA) in our Employment & Labour Department. The LA will proactively and independently manage the practices of multiple Legal Professionals and provide the LPs with a high level of support in order to enhance practice efficiency. Along with superior multitasking administrative and communication skills the successful candidate will demonstrate initiative have the ability to work in a fastpaced environment and provide excellent client service. Employment & Labour experience is preferred.
Major Responsibilities and Duties
- Manages the LPs inbox by proactively monitoring and responding to emails to keep current on developments within files
- Maintains the LPs calendar including organizing appointments and meetings arranging facilities AV/hospitality preparing agenda coordinating meeting attendees and keeping LPs apprised of issues requiring attention. Booking travel arrangements as needed
- Point of contact with clients and various internal and external stakeholders to provide assistance and information as required
- Administers client accounts by ensuring time charges are submitted following up on delinquent time charges with other LPs and LAs reviewing and editing prebills preparing invoices for review by LPs verifying fees and disbursements and addressing client inquiries
- Supports client development activities such as managing LPs bios entering/updating information into client relationship database
- Manages new file setup including gathering and researching information for client intake process workspace management creating and managing files in document management system
- Coordinates document workflow including drafting formatting finalizing and distributing documents correspondence and materials. Effectively utilizes document production services and other resources for lengthy document production activities
- Receives researches prepares for and follows up on audit inquiries
- Performs other duties as required to achieve Firm objectives
Position Requirement
Education and Experience
The position requires the completion of a Community College diploma in Office Legal or Business Administration plus a minimum of three years experience working in a professional services or legal environment. An equivalent combination of education training and experience may be considered.
Knowledge and Skills
- Extensive experience supporting a Partners practice and maintaining a high level of discretion and confidentiality at all times
- Excellent attention to detail with strongwritten and verbal communication
- Strong technical skills (MS Office Suite)
- Organizational and time management skills required to effectively multitask
- Highly responsive and able to successfully manage changing priorities
- Commitment to teamwork along with the ability to take initiative and work independently
- Takes full responsibility for assigned tasks
- Knowledge of legal procedures
- Drafting and proofreading skills
We are currently working in a hybrid work arrangement which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and rsum by the closing date.
#LIHybrid
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Employment Type
Full-Time
