Executive Assistant
Executive Assistant
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Job Description
Overview
We are seeking an experienced Executive Assistant to provide highlevel support to executives at our Brentwood corporate office.
Recognized by Newsweek in 2024 and 2025 as one of Americas Greatest Workplaces for Diversity
Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self join us! Youll earn more than a paycheck; you can find opportunities to grow your career through professional development as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance life insurance and retirement plans are available and vary by employment status.
Part and Full Time Benefits Eligibility
- Medical Dental Vision insurance
- 401(k)
- Associate assistance program
- Employee discounts
- Referral program
- Early access to earned wages for hourly associates (outside of CA)
- Optional voluntary benefits including ID theft protection and pet insurance
Full Time Only Benefits Eligibility
- Paid Time Off
- Paid holidays
- Company provided life insurance
- Adoption benefit
- Disability (short and long term)
- Flexible Spending Accounts
- Health Savings Account
- Optional life and dependent life insurance
- Optional voluntary benefits including accident critical illness and hospital indemnity Insurance and legal plan
- Tuition reimbursement
Base pay in range will be determined by applicants skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the companys 401(k) program.
Veterans transitioning active duty military personnel and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen Brookdale offers to advance fees for naturalization (Form N400) application costs up to $725 less applicable taxes and withholding for qualified associates who have been with us for at least a year.
The application window is anticipated to close within 30 days of the date of the posting.
Responsibilities
Provides administrative support to a Vice President or higher level executive as well as additional support to their respective departments as required.
- Provides administrative support as needed to various corporate level positions as well as field based associates.
- Maintains calendar and outofoffice schedule; schedules appointments and coordinates scheduling of department meetings; makes travel arrangements. Develops and maintains file systems.
- Greets clients and visitors and informs necessary parties.
- Composes and prepares correspondence and presentations that are sometimes confidential. Compiles documents for daily meetings.
- Researches prioritizes and follows up on incoming issues and concerns.
- Administers multiple projects and provides project management as requested by supervisor. Directs and coordinates activities of internal and external personnel to ensure project progresses on schedule and within prescribed budget.
- Responsible for department budget tracking and reconciliation to general ledger.
- Processes departmental invoices purchase orders expense reports and other confidential transactions.
- Performs public relations duties by answering phone calls delivering messages and has significant interaction with key company contacts.
- Prioritizes conflicting needs; handles matters expeditiously proactively and follows through on projects to successful completion often with deadline pressures.
- Assists with creation of presentation materials for the executive group and other key company contacts. Edits and completes first drafts for written communications ensuring that grammar spelling and formatting.
- Prepares PowerPoint presentations from scratch and using templates.
- Maintains office equipment and calls service when necessary for copiers fax machines postage machines and package delivery. Inventories and orders supplies and paper goods.
This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.
Qualifications
Minimum Requirements
- High school diploma or general education degree (GED)
- Four years related office experience providing administrative support for Department leader or higher
- Or equivalent combination of education and experience.
- Proficient in Microsoft word Excel PowerPoint Outlook and Internet usage
Certifications Licenses and Other Special Requirements
None
Physical Demands and Working Conditions
- Standing
- Walking
- Sitting
- Use hands and fingers to handle or feel
- Reach with hands and arms
- Stoop kneel crouch or crawl
- Talk or hear
- Ability to lift: up to 25 pounds
- Vision
- Requires interaction with coworkers residents or vendors
- OnCall on an as needed basis
Brookdale is an equal opportunity employer and a drugfree workplace.
Salary Range Information
Employment Type
Full-Time
