Payroll Administrator
Payroll Administrator
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$ 48946 - 69749
1 Vacancy
Job Description
Description
This is a skilled full time nonexempt position under the direct supervision of the Finance Director. Incumbent will prepare and process payroll including employee pay taxes deductions and retirement. He or she will maintain all payroll records and be responsible for accurate payment to all employees. He or she will be responsible for required reporting which includes Form 941 state unemployment taxes W2s TCRS reporting and others. The Payroll Administrator processes payment for employees on a biweekly & monthly basis with direct deposit & manual checks. Incumbent assists the finance department in other functions as assigned.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
- Pays employees by calculating pay and deductions and issuing checks.
- Maintains payroll information by collecting calculating and entering data into the payroll system as well as retrieving data when necessary.
- Updates payroll records by entering changes in exemptions insurance coverage savings deductions direct deposit information and job title and department/division transfers.
- Determines payroll liabilities by calculating employee federal income and social security taxes and employers social security unemployment and workers compensation payments.
- Completes required monthly & quarterly reporting to the Internal Revenue Service Tennessee Consolidated Retirement System State of Tennessee and other agencies.
- Maintains accurate records of employer costs to assist with annual budgeting process.
- Reconciles payroll liability balance sheet accounts on a monthly basis to ensure accuracy.
- Communicates payroll deductions to retirement administrators for 401(k) plans and other pretaxation savings plans.
- Resolves payroll discrepancies by collecting and analyzing information and interacting with HR.
- Provides payroll information by answering questions and requests from employees of the City of Spring Hill.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
Typical Qualifications
REQUIRED KNOWLEDGE AND ABILITIES
- Ability to read analyze and interpret technical writings and related documents.
- Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
- Ability to compute rate ratio and percent.
- Ability to apply common sense understanding to carry our instructions furnished in written oral or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to respond to inquiries both effectively and professionally while providing excellence in customer service.
- Knowledge of relevant State and Federal laws related to payroll administration as well as local regulations policies and procedures.
PHYSICAL REQUIREMENTS
While performing this job the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk stand climb balance stoop kneel crouch or crawl. The employee must also use hands to operate finger handle or feel objects tools or controls and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work is performed in doors in a comfortable climatecontrolled office environment. The noise level is moderate with a fast paced sometimes hectic schedule and frequent visitors from other departments.
EDUCATION AND EXPERIENCE
- Associates degree in relevant field required or equivalent training education or experience.
- 35 years of relevant experience preferred.
- Experience working in an office setting.
- Must be proficient in Microsoft Office Suite.
Supplemental Information
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
The City of Spring Hill is an Equal Opportunity Employer. We do not discriminate on the basis of race color religion sex national origin age disability genetic information or any other characteristic protected by law. If you need assistance or accommodation due to a disability please email Chris Clausi HR Director at
Required Experience:
Unclear Seniority
Employment Type
Full-Time
