Accounts Payable Clerk - Nashville, TN

Job Title Accounts Payable Clerk
Department Corporate Finance (Nashville TN)
Reports directly to Accounts Payable Manager
Schedule Full Time
Status Exempt Compensation $50000 $60000 (DOE)

Position Summary

The Accounts Payable Clerk ensures timely and accurate processing of vendor payments managing the full accounts payable cycle and serving as the main point of contact for paymentrelated inquiries. This role supports monthend close audit preparation and process improvements requiring strong attention to detail problemsolving skills and the ability to thrive in a fastpaced environment.

Primary Objective

The primary objective of the Accounts Payable Clerk is to ensure timely and accurate processing of vendor invoices and payments in compliance with company policies and financial controls. This role supports overall financial operations by maintaining accurate records resolving discrepancies and helping ensure compliance ultimately contributing to strong vendor relationships and operational efficiency.

Duties and Responsibilities

Invoice Processing and Payment Execution

The Accounts Payable Clerk handles accurate entry coding and processing of vendor invoices ensures proper matching and approval and manages weekly check runs ACH payments and other disbursements in compliance with company policies and payment terms.

Reconciliation and Recordkeeping

The Accounts Payable Clerk manages vendor statement reconciliation resolves discrepancies and ensures accurate uptodate records. The role also oversees recurring payments and supports accruals and monthend close by maintaining accurate accounts payable ledger balances for reliable financial reporting.

Internal Support and Communication

The Accounts Payable Clerk facilitates communication between Finance and internal departments to resolve payment issues manages vendor inquiries professionally and supports audit processes by preparing accurate organized documentation and reports.

Process Improvement and Compliance

The Accounts Payable Clerk supports process improvement by helping refine policies and procedures contributing to automation efforts and ensuring compliance with internal controls and financial standards to maintain accuracy efficiency and integrity in AP operations.

Customer and Vendor Relations

The Accounts Payable Clerk handles financial inquiries from clients vendors and municipalities resolving issues quickly to ensure timely transactions. The role collaborates with AP and AR teams to maintain accurate records support reporting and strengthen relationships through clear communication and problemsolving.

Additional Responsibilities

Other tasks may be assigned as needed to support the companys overall operational and financial objectives with the expectation that the management remains flexible and responsive to evolving business needs. Attend required staff meetings and complete assigned training modules in a timely manner. Including but not limited to the ability to work flexible hours when needed particularly during financial close periods and occasional travel for financial reviews audits or corporate meetings. May be required.

Knowledge Skills and Abilities

Competency/Qualifications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Accuracy and Organization

Ability to maintain precise financial records reconcile accounts accurately and ensure compliance with accounting standards. Ability to prioritize multiple tasks meet deadlines and maintain organization in a fastpaced environment.

Technology and Systems Proficiency

Experience using accounting software (QuickBooks SAP Oracle NetSuite) and familiarity with parking management systems (TIBA Amano ParkMobile PayByPhone etc.).

Process Improvement Efficiency and Analytical Skills

Proactively identify and implement improvements in accounting processes automation and financial controls to enhance operational efficiency. Analyze complex revenue and payroll data resolve discrepancies address operational inefficiencies and develop solutions to improve accuracy performance and overall financial operations.

Adaptability Flexibility and Ethical Conduct

Demonstrate adaptability to changing environments and flexibility in managing diverse responsibilities including frequent travel and unexpected challenges in project management and revenue operations. Maintain confidentiality and uphold ethical standards by handling sensitive financial information with integrity and ensuring compliance with company policies and accounting best practices.

Education/Experience

The ideal candidate will have an associate or bachelors degree in Accounting Finance or a related field with 13 years of experience in accounts payable or general accounting. They should be highly detailoriented organized and capable of managing multiple priorities in a fastpaced environment. Proficiency in Excel and familiarity with accounting or ERP systems are essential along with strong communication skills and the ability to work both independently and collaboratively.

Preferred qualifications include experience with ERP platforms like NetSuite or SAP relevant AP certifications knowledge of GAAP and a background in highvolume or servicebased industries.

Certificates and Licenses

A valid drivers license and reliable transportation are required for this role along with maintaining an acceptable motor vehicle record with no more than three moving violations within a threeyear period. Candidates must also pass and maintain a clean background check. No special certifications are necessary for this position.

Work Environment

The work environment for this role includes both indoor and outdoor settings requiring collaboration with teams vendors and clients onsite and in corporate environments. Associates may frequently use computers communicate via phone and perform duties in or around corporate office settings.

Physical Demands

Requirements may include extended periods of sitting standing walking and the ability to lift moderate weights when necessary. Specific vision abilitiesclose distance peripheral depth perception and focus adjustmentsmay be required to ensure onsite awareness and safety.

Cell Phone Use

Employees may be required to use personal cell phones for workrelated communication including coordination with team members managers and clients as well as accessing work applications. Reimbursement for workrelated phone usage will follow company policy.

Pay Transparency

PMC is committed to pay transparency and equity among all employees and provides employees an environment where pay transparency and dialogue on compensation are allowed. PMC complies with Equal Employment Opportunity laws as well as federal state and local laws on compensation pay transparency and pay equity.

Additional Compensation and Benefits

Health Benefits Medical vision and dental insurance Upon eligibility

401K Upon eligibility

Supplemental Insurance Life insurance and critical illness

Bonus opportunities

Internal leadership development program

Paid time off

Paid training

Tuition assistance through Bellevue University Up to $5250 per year

Nationwide discounts through Perks at Work

Military friendly employer

Employee at Will

Employment with PMC is on an atwill basis meaning either the employee or the employer may end the employment relationship at any time for any reason with or without cause or notice in accordance with applicable laws. A 120day introductory period applies.

Fair Labor Standards Act (FLSA)

This position is classified as exempt under the Fair Labor Standards Act (FLSA) meaning employees in this role are not eligible for overtime pay for hours worked beyond 40 in a workweek at a rate of one and onehalf times their regular hourly rate. PMC adheres to all applicable federal state and local wage and overtime laws ensuring that compensation complies with these legal standards. All hourly rates will meet or exceed the minimum wage requirements for your specific work location.

PMC is compliant with all state workmans compensation laws.

Employee Leave

PMC is compliant with all state specific required and FMLA paid leave requirements such as sick leave state paid family leave etc.

Equal Employment Opportunity (EEO) Statement

Parking Management Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin disability age or veteran status.

ADA and Equal Employment Opportunity (EEO) Compliance

Parking Management Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and ensure equal employment opportunity.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

If you require reasonable accommodations due to a disability to participate in the application or interview process please contact Kari Laywell at or