Facilities Assistant
Facilities Assistant
Posted on :
12-05-2025
Employer Active
1 Vacancy
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Job Description
Job Description
Description:
Join our dynamic team as a PartTime Facilities Assistant where youll be the welcoming face and voice of our organization. In this key role youll help ensure smooth front desk operations while managing a variety of administrative tasks to support our teams.
If you thrive in a fastpaced environment enjoy engaging with people and are skilled at juggling administrative responsibilities wed love to hear from you. This parttime position offers the opportunity to be a vital part of our frontfacing operations while maintaining a flexible work schedule.
Responsibilities:
- Warm Welcome:Greet visitors warmly whether in person over the phone or via email ensuring they feel valued and attended to from the moment they arrive.
- Efficient Communication:Answer phones promptly and manage the flow of visitors directing inquiries to the appropriate departments and ensuring timely responses to messages.
- Organized Records:Maintain organized files and records using effective filing systems ensuring easy retrieval of information when needed.
- Administrative Support:Assist various teams with administrative tasks including redirecting calls disseminating correspondence and scheduling meetings to enhance overall efficiency.
- Facilities Coordination:Take charge of facilities coordination including managing workspace arrangements training rooms and meeting organization. Monitor stock levels of office supplies water coffee etc. and initiate orders as necessary.
- Onboarding/Offboarding:Manage the onboarding and departure process of employees providing new hires with essential information and assisting with access grants and revocations.
- Maintenance Coordination:Coordinate all maintenance services and repairs for premises and equipment liaising with external agencies and suppliers to ensure timely resolutions.
- Mobile Telephony Management:Handle requests for mobile telephony subscriptions activations deactivations and upgrades as directed by management.
- Document Handling:Manage document registration and shipment through postal services ensuring accurate and timely delivery.
- Good communication skills Romanian and English both verbal and written.
- Strong organizational abilities with keen attention to detail.
- Proficiency in MS Office suite (Word Excel Outlook).
- Previous experience in reception or administrative roles preferred.
- Ability to multitask and prioritize tasks effectively.
- Customeroriented approach with a friendly and professional demeanor.
- Availability for a full onsite role.
Whats next:
Its best to apply today because job postings can be taken down and we wouldnt want you to miss this opportunity. In case you need further information just send us a message at and well be happy to assist!
The preceding job description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.
Diversity & Inclusion
Here at the Stefanini Group we value plurality and equity regardless of race sexual orientation disability age ancestry religion gender and nationality. We understand and encourage the importance of being you!
About us
We are a Brazilian company with over 35 years of experience in delivering IT services worldwide ranging from IT outsourcing to application development or IT staffing. We have a direct presence in 41 countries through our 70 offices located throughout the world. We have managed to become the preferred partner of many smalltomidsize local and regional companies as well. Most of our clients come from industries such as financial services manufacturing telecommunications chemical services technology public sector and utilities.
Stefanini has career opportunities locally and around the world for professionals interested in a vibrant passionate teamoriented workplace. If you are a customercentric person with a get it done attitude come over for coffee and a talk on your future career with us! Learn more about us on and join us onLinkedInFacebookandInstagramwhere we regularly post insights from our colleagues.
We want to inform you that there are currently scams targeting job seekers by falsely using our companys name Stefanini. We sincerely apologize for any confusion or inconvenience this may have caused.
Please remember that legitimate job offers from Stefanini will always come through official channels including direct communication with our trained recruiters. If you receive any unsolicited messages requesting payment or personal information please disregard them.
If you suspect youve been targeted please contact us immediately at for verification.
Key Points to Remember:
Legitimate job offers only follow interviews conducted with our hiring managers or clients.
We will never ask for payment at any stage of the recruitment process.
Stay vigilant and feel free to reach out for verification. Your safety and security are our top priorities. Thank you for your understanding and cooperation.
#LIONSITE
Employment Type
Contract
Key Skills
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