Executive Assistant - ICRH (Research Institute)
Executive Assistant - ICRH (Research Institute)
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Job Description
Do you want to work for a worldrenowned research institute that pushes the boundaries of biomedical science and health research Right here in Montreal! At the Research Institute of the McGill University Health Centre (RIMUHC) you can be part of an organization focused on scientific discovery and innovation in patientcentered medicine. Join us today and make a difference!
Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RIMUHC) is a worldrenowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RIMUHC is supported in part by the Fonds de recherche du Qubec Sant (FRQS).
Position summary
Reporting directly to the Scientific Director (SD) the incumbent will provide comprehensive excellent executive support services relating to administration and research. They will act as the first point of contact for the Executive Office liaise with internal and external stakeholders and make proactive decisions to optimize daily activities.
General Duties
Proactively manage the agenda of the SD organize inperson and virtual meetings (different time zones)
Proactively and comprehensively prepares weekly agenda with attached materials briefing notes emails and relevant documents for each meeting to facilitate the SDs preparation
Manage calls emails/correspondence prioritize and follow up on action items
Coordinate travel/business trips prepare/submit expense reports and reimbursement requests
Monitor and reconcile accounts settle invoices
Coordinate advisory board meetings management committee meetings and other (prepare and distribute documents take minutes and follow up on action items)
Participate in the organization of special events (onsite and offsite) including logistics catering guest travel arrangement etc.
Edit draft compose and translate correspondence
Perform web searches format/print/organize documents and maintain shared electronic filing database and confidential reports
Collect/Assemble/Organize data from various sources prepare analysis reports and assist in preparing presentations
Participate in the coordination of special projects
Manage create and update databases relevant to admin support
Coordinate administrative support for research teaching and clinical duties
Perform other duties as assigned.
Website of the organization
Required Skills
Senior experience supporting executive leadership in large institutions/organizations
Experience in a scientific/research environment and/or with clinicianscientist considered an asset
Excellent oral and written communications skills (French and English)
Solid organizational and relational skills (interpersonal skills and client focus)
Ability to manage highly confidential information discretion is essential in this role
Ability to manage priorities in a fastpaced dynamic environment according to their relative importance and urgency
Ability to anticipate needs and take action proactively
Ability to work with minimal supervision and direction and to have initiative with decisiontaking as appropriate
Attention to detail accuracy and analytical skills are essential for this role
Prepared to be available outside of regular work hours if needed
Displays diplomacy good judgment resourcefulness and flexibility.
Excellent knowledge of the Microsoft Office Suite (Word Excel PowerPoint and Outlook).
Additional information
Status: Temporary full time (35hour workweek)
Pay Scale: $49722.40 $92346.80 Commensurate with education and experience
Work Shift: Monday to Friday 8:30am to 4:30pm
Work Site: 2155 Guy Street
***Two (2) professional references required (last 5 years). If you wish to include a cover letter please attach it with your resume in one document. ***
Why work with us
4week vacation 5th week after 5 years
Bank of 12 paid days (personal days and days for sickness or family obligations)
13 paid statutory holidays
Modular group insurance plan (including gender affirmation coverage)
Telemedicine
RREGOP (defined benefit government pension plan)
Training and professional development opportunities
Child Care Centres
Corporate Discounts (OPUS Perkopolis)
Competitive monthly parking rate
Employee Assistance Program
Recognition Program
Flex work options and much more!
learn more about our benefits please visit IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program
The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who selfidentify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact
Employment Type
Full-Time
