Assistant Program Supervisor

Job Summary

This position is responsible for the oversight of Residential Counselors in the absence of the Program Supervisor. Provides oversight to the shift and ensures administrative supervision of the residential staff and operations of the program.

Pay rate: $19.25 hourly

Schedule: Monday through Friday 7 a.m. 3 p.m.

Essential Functions

• Provide leadership and administrative supervision to all staff by providing instruction leadership example and suggestions as appropriate.
• Ensure coverage for each shift through various means: asking onduty employees to remain calling staff roster etc.
• Provide adequate information exchange at end of shift with oncoming supervisor or staff.
• Plan shift operations of the site including shift assignments reporting all problems to the Program Supervisor.
• Assist in providing an orientation for new employees in the agency and facility philosophy policies and procedures.
• Participate in performance reviews for employee introductory annual and interim evaluations.
• Participate in development and training of staff to improve quality of services provided to participants.
• Participate in and assume leadership role during staff meetings and training programs.
• Provide coverage at site when needed.
• Report all concerns regarding staff to Program Supervisor.
• Attend and participate in supervision.
• Coordinate referral and intake process as directed by Program Supervisor. Complete only nonclinical and nonmedical portions of the comprehensive intake assessment.
• Conduct initial and ongoing assessments of consumers strengths interests and areas needing assistance.
• Assist in the development implementation and monitoring of goal plans and treatment interventions.
• Coordinate the orientation of new consumers take inventory of all personal items upon admission and conduct introductions to staff and participants.
• Coordination of all consumer appointments.
• Assist participants in planning coordination and implementation of daily evening and weekend social and recreational activities.
• Participate in the development of individual service plans designed to improve the social and selfcare skills of program clients.
• Attend monthly case management meetings when appropriate.
• Coordinate site meetings.
• Review all documentation generated during the shift to ensure that work is accurate complete and finished in a timely manner.
• Monitor medication of all participants as prescribed and document as required. Report all medication errors to Program supervisor.
• Prepare consumers progress reports and other reports as required.
• Coordinate individual services with outside agencies and individuals as appropriate.
• Execute professional daily progress notes logbook entries and other related paperwork as required.
• Assist with payroll processing as necessary.
• Participate in oncall rotation as necessary.
• Respond appropriately to emergency situations and provide crisis intervention services.
• Seek clinical support from the Program Supervisor during clinical emergencies.
• Transport clients as necessary/appropriate.
• Perform job within framework of agency site and professional standards.
• Participate in staff meetings and training programs.
• Participate in supervision on an ongoing basis.
• Attend and participate in agency events.
• Adhere to agency/site policies and procedures.
• Project a positive attitude and image to participants family members and outside contacts.
• Use appropriate communication channels.
• Participate in achievement of agency goals and mission.
• Display motivation and interest in working creatively with people with disabilities.
• Demonstrate the ability to make sound judgements regarding the welfare of residents.
• Display ability to take direction.
• Possess knowledge of basic principles and methods of rehabilitation.
• Follow expected dress code.
• Adhere to supervisors requests.
• Cooperate with other staff and exhibit positive attitude toward position and agency mission.
• Show initiative and demonstrate good judgement.
• Participate in shifts as scheduled by supervisor.
• Follow instructions accurately and thoroughly while completing assigned tasks within expected time frames.
• Work as scheduled to assure coverage.
• Performs job in a safe manner.
• Reports/addresses safety concerns in a timely manner.
• Perform miscellaneous work assignments as required.
• Performs other duties or special projects as required or as assigned.

Other Functions

• Assist with employee relations counseling unemployment and exit interviewing.
• Attends and participates in regular supervision
• Responds appropriately to emergency situations.
• Performs job within framework of agency site and professional standards.
• Participates in staff meetings and training programs.
• Attends and participates in agency events.
• Adheres to agency/site policies and procedures including HIPAA requirements.
• Cooperates and coordinates with Regional Director on all operational issues.
• Projects a positive attitude and image to staff participants family members and outside contacts.
• Uses appropriate communication channels.
• Completes assignments independently and within specified time frames.
• Participates in achievement of agency objectives goals and mission.
• Displays motivation and interest in working creatively with people who have mental illness/disabilities.
• Demonstrates the ability to make sound judgements regarding the welfare of people served.
• Displays ability to take direction.
• Demonstrates knowledge of basic principles and methods of clinical psychology and psychiatric rehabilitation.
• Follows agency dress code.
• Adheres to supervisors requests.
• Cooperates with other staff and exhibit positive attitude toward position and agency.
• Contributes to the growth and development of services.
• Shows initiative and demonstrate good judgement.
• Follows instructions accurately and thoroughly.
• Works as scheduled to assure coverage.
• Performs job in a safe manner.
• Reports/addresses safety concerns in a timely manner.

Qualifications

Required Education: High School Diploma or GED

Preferred Education: Bachelors Degree

Field of study: General Studies

Work Experience: 1 to 2 years

Certifications Licenses Registrations Required: Valid Drivers License Licensed RN or 2years related work experience or 4years of related work experience with a HS diploma RPRP/CPRP certification is preferred

Knowledge Skills and Abilities

• Proficiency with computers and experience with an Electronic Health Records system (EHR) is preferred.
• Previous supervisory experience is preferred.
• Knowledge of basic principles and methods of rehabilitation required.
• Motivation interest and ability to work empathetically with people with disabilities.
• Ability to work independently required.
• Must be able to write and speak English in an understandable manner.
• Ability to effectively manage multiple tasks required.
• Ability to take direction.
• Ability to prepare meals perform general housekeeping and maintenance duties required.
• Ability to make sound judgments regarding the health/welfare of participant required.
• Knowledge of Microsoft Office products.
• Strong collaborating skills and an ability to work effectively both independently and as part of a team.
• Comfortable in a fastpaced environment with frequent deadlines; high energy selfmotivated and proactive.
• Excellent communication and interpersonal skills.
• Ability to multitask and be flexible with regard to workload and assignments.

Physical and Environmental Job Requirements Rarely Occasionally Frequently Constantly

• Sitting required to sit for extended periods of time without being able to leave the work area. F
• Standing required to remain on feet in an upright position for continuous periods of time without being able to leave the work area. O
• Walking required to walk considerable distances in the facility during the course of work. O
• Lifting required to raise or lower objects from one level to another regularly. O
• Up to 10 pounds R
• 11 to 20 pounds R
• 21 to 30 pounds R
• 31 to 50 pounds R
• 51 to 75 pounds (team lifting as appropriate) R
• 76 to 100 pounds (team lifting required) R
• Carrying required to carry objects in arms or on the shoulder. O
• Pushing required to exert force up to 20 lbs. so that an object can be moved away. R
• Pulling required to exert force up to 20 lbs. so that an object can be moved towards employee. R
• Climbing required to climb and work in overhead areas. R
• Balancing required to move between objects or work in overhead areas. R
• Stooping required to bend forward by bending at the waist. O
• Kneeling required to move or support self on knees R
• Crouching required to bend the legs or spine. R
• Crawling required to work in confined space and move about on hands and knees. R
• Reaching required to use hands and arms to reach for or place objects. R
• Feeling required to discriminate between varying textures. R
• Grasping required to pick up objects with fingers. R
• Substantial Movements required to perform substantial movement (motions) of the wrists hands and/or fingers. O
• Eye Hand Foot Coordination required to coordinate the eyes hands feet with each other in response to visual stimuli. O
• Motor Coordination Skills required to coordinate eyes hands and fingers rapidly and accurately and handle precise movements. R
• Color Determination required to identify colors through vision. R
• Near Acuity required close clear vision with or without correction. O
• Depth Perception required to distinguish depth. O

NOTE: At the discretion of the Personnel Officer and COO additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.