Secretary IV (FSE) - Temporary

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta serving the educational needs of approximately 17950 students in 42 schools. Every day the staff and students of EIPS are encouraged to pursue opportunities to grow and to discover their passions in life. The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming uptodate resources and practical professional learning opportunities.

EIPS is recruiting a temporary parttime Secretary IV at Fort Saskatchewan Elementary.

Fort Saskatchewan Elementary serves approximately 310 students in kindergarten to Grade 6 with 17 teaching staff and 10 support staff. The school is located in Fort Saskatchewan AB approximately 20 kilometres north of Sherwood Park AB.

Fort Saskatchewan Elementary is rich in history pride integrity and commitment to excellence. The school motto Rooted in our Community accurately describes what occurs daily in the hallways in classrooms and on the playground. Excellent academic programs outstanding music classes a character education program and a host of leadership and athletic opportunities are offered to and for students.

• Commencing May 14 2025
• Ending June 25 2025
• 25 hours per week (Monday to Friday 5 hours per day )
• EIPS offers a comprehensive benefits package
• Open to internal and external applicants

Key Duties/Responsibilities

Reporting to the Principal this position is responsible for the reporting and monitoring of all financial dimensions of the school operating under the policies and procedures of Elk Island Public School District. A Secretary IV would have the responsibility in these areas: School Generated Funds monthly budget monitoring purchasing as well as a host of other responsibilities examples of which are listed below.

Financial

• Assist Principal in administering and monitoring budget and financial transactions
• Liaise with Financial Services
• Assist Principal in drafting the yearly budget
• Collect and verify funds from various sources school fees special events etc.
• Maintain accurate and uptodate computerized financial records
• Produce a monthly budget and SGF reports for approval
• Monitor noncore school generated funds with appropriate staff throughout the year
• Verify and process accounts payable
• Manage monthly journal entries accounts payable accounts receivables
• Receive prepare and verify all bank deposits
• Calculate verify and compile GST quarterly reports and submit
• Monitor collection of school fees and send to collections as per procedure
• Per policy define fees assess students and invoice parents for yearly school fees in consultation with appropriate staff members
• Collect code review and approve monthly pcard transactions
• Assist Principal in preparing financial projections

Purchasing

• Initiate and purchase equipment furniture and textbooks
• Purchase material requested by staff as approved by administration
• Receive and inventory supplies upon arrival
• Verify that requested expenditures fall within budget allocation

Payroll

• Verify all certificated/classified substitute information and verify GL codes
• Liaise with Payroll Department
• Ensure all classified/certificated payroll is completed on time according to the EIPS payroll calendar
• Atrieve daily maintenance and verification of absences and GL codes

PowerSchool

• Maintain student attendance daily record student absence appointments and late messages from parents
• Call parents if the school has not been contacted regarding students absence as directed by Administration
• Update basic student demographic information
• May be responsible for creating basic reports

Reception/Secretarial Support

• Communication through Synervoice
• Answer phones direct calls and messages
• Greet and direct visitors parents and students
• Receive and distribute incoming/outgoing mail or courier material
• Operate intercom system for messages
• Assist students parents public and staff with general inquiries
• Redirect email messages as required
• Assist staff members with computers fax machines and photocopier (ongoing)
• Type confidential correspondence reports letters fee sheets and update handbooks
• Provide first aid to students as needed

First Aid

• Distribute medication to students as authorized by their parents prescribed by the family doctor and assigned by Administration
• Supervise students in case of illness or accidents
• Attend to student injuries or illnesses
• Document medical action taken with the student

Qualifications

Education and Experience

• High School Diploma
• Supplemented by a related oneyear program
• Equivalent combinations of directly related postsecondary education and experience may be considered
• Minimum of one to three years of related experience in a school or office environment

Demonstrated Skills and Competencies

• High degree of proficiency in office computer applications such as MS Office computerized accounting
• Familiarity with the atrieveERP system and PowerSchool
• Strong oral and written communication skills
• Strong interpersonal skills
• Strong prioritization organization multitasking problemsolving and time management skills
• Ability to work independently
• Strong ability to adapt and manage change with frequent interruptions
• Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
• Personal suitability
• A personal vehicle may be required to make purchases and bank deposits

For more information please contact Teri Pearn Principal ator email .

If you require assistance with the application system please call Apply to Education ator email.