Part-Time Administrative Assistant

Buffalo Trail Public Schools is committed to maximizing student learning in a safe and caring environment supported by a highly effective team.

Buffalo Trail Public Schools Division is seeking a dedicated and compassionate Administrative Assistant to join our team at Provost Public School in Provost Alberta. This temporary position offers a meaningful opportunity to contribute to a dynamic school environment by providing administrative support that directly impacts the daily success of students and staff.

Position Details:

• Start Date: Immediately
• End Date: June 27 2025 or the earlier return of the incumbent
• Location : Provost Public School Provost Alberta
• Hours : 4.25 hours per day (8:15 a.m. 12:30 p.m.) Monday to Friday following the school calendar
• Contract Type: Temporary

Qualifications and Desired Experience:

• High School Diploma
• Diploma/Certificate in Office Administration or Business Administration (preferred)
• Preferred experience of working in Accounting/Finance
• Experience working with Google Suite and Microsoft Office

In addition to strong communication skills and a commitment to quality public service the successful candidateresponsibilitiesmayinclude thefollowing:

• Some shared responsibilities in a team of 2 administrative assistants
• Prepares the school office or school opening and closing
• Assists in the implementation of school emergencies and first aid procedures
• Prepares a variety of data and material including confidential reports and composes correspondence memos and emails
• Receives and relays telephone messages makes appointments for administration and school staff and provides a variety of factual information and assistance to students parents teachers and the public
• Prepares requisitions and purchase order verifies receipt of goods and submits signed copies to Central Services
• Data entry of student registrations and maintains the student information system (PowerSchool)
• Data entry of information in Bellamy/Apply to Education Easy Connect system as required monthly
• Attends relevant meetings and training established by Central Services
• Maintains accurate records of financial and divisional transactions including handling cash issuing receipts all banking etc. for the school according to the jurisdictional procedures and assists in the budgeting process
• Processes incoming and outgoing mail
• Operates a variety of office equipment
• Operates the school public address system
• Maintains working relationship with school administration staff students parents and the community
• Assists in the organization of school functions and events
• Attend staff meetings
• Maintains accurate records in accordance with jurisdictional records management policy

• Performs other assigned comparable duties which are within the knowledge and skills required by the job

Application Requirements:

• A cover letter specific to this position.
• A detailed rsum highlighting relevant qualifications and experience
• Contact information for three (3) professional references includedin your Apply to Education profile.(References may be contacted via email prior to interviews.)
• A current criminal record check including vulnerable sector check will be required as a condition of employment.

Application Process:

• Applications must be submitted online via Apply to Education.Only online applications will be accepted.
• By applying applicants acknowledge that the principal or designate may contact current or previous employers to complete reference checks whether or not they are listed as references.
• For assistance with the application system please contact Apply to Education at or email

Application Deadline:

• This position will close on May 13 2025 at 4:00pm
• Please note that applications submitted for this position may also be considered for future opportunities within the division.

For further information please contact:

Principal: Stacy Brouwer
Phone:

Buffalo Trail Public Schools thank all applicants for their interest. Only those candidates selected for interviews will be contacted.