Contract Administrator
Contract Administrator
Posted on :
12-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
12-05-2025
Job Description
About Terawatt Infrastructure
The once in a century transition to autonomous and electric vehicles is underway and will require a multitrillion dollar investment in energy and charging infrastructure and the real estate to site it on. Terawatt is the leader in delivering large scale turn key charging solutions for companies rapidly deploying AV and EV fleets. Whether its an urban mobility hub or a carefully located multi fleet hub for semi trucks TeraWatt brings the talent capabilities and capital to create reliable costeffective solutions for customers on the leading edge of the transition to the next generation of transport.
With a growing portfolio of sites across the US in urban hubs and along key logistics and transportation corridors and logistics hubs TeraWatt is building the permanent transportation and logistics infrastructure of tomorrow through a robust combination of capital real estate development and site operations solutions. The company develops finances owns and operates charging solutions that take the cost and complexity out of electrifying fleets.
At TeraWatt we execute humbly and with urgency to provide tailored solutions for fleets that delight our clients and support the transition of transportation.
Role Description:
The Contracts Administrator sits within the legal team reporting into the Associate General Counsel and assists crossfunctionally with project management duties in the development and construction teams or other teams as required. The Contracts Administrator will be responsible for many aspects of the development and project planning processes: overseeing and monitoring project contracting purchase orders change orders financial reporting accounting and invoice / payment activities to ensure that processes are completed within prescribed schedules and budgets in compliance with policies and procedures and in accordance with federal state and local regulations. This role provides administrative support to project teams including Project Management Software (Procore) and other Software applications including PowerPoint Excel Smartsheet Bluebeam and other Google Docs.
The Contracts Administrator is an integral part of the team on the project. The Contracts Administrator must demonstrate sound business sense technical knowledge leadership organizational ability time management communication skills and professional client service technique.
Core Responsibilities:
- Subject matter expert on all contract administration functions within the project life cycle. Develops the audit standards process for contract organization including the maintenance of contract files and the contract preparation process.
- Effectively communicate and coordinate invoicing and payment policies and compliance with general contractors subcontractor/vendor consultant subconsultant and agency personnel as necessary.
- Contribute to a positive and collaborative experience for internal teams and external vendors engaging with legal department services.
- Manage budgets and billing in Procore NetSuite Routable Excel and/or other software platforms as required and assigned.
- Prepare vendor contracts for general contractors subcontractors engineers other design professionals and equipment vendors. Complete contract templates and liaise with internal teams or outside counsel to ensure accuracy.
- Use document control protocols to audit research and manage electronic project folders. Track mechanics liens and conditional and unconditional releases for each project.
- Prequalify external consultants and contractors to support or augment activities to include reviewing financial reports insurance qualifications safety ratings credit reports and other criteria as needed. Act as the companys primary interface during the onboarding process for new vendors ensuring a smooth and positive experience.
- Review and process monthly progress billings with contractors vendors and project manager(s). Interact with contractors and vendors to make corrections timely and as needed.
- Review and process contractor and vendor change orders or additional service requests for approvals.
- Monitor vendor compliance with appropriate departmental and interdepartmental team members.
- Create issue and track general contracts subcontracts and work authorizations; follow up with general contractors subcontractors and consultants regarding project paperwork as needed.
- Assist in developing accurate accessible and uptodate instructional content for the training and reference guide.
- Solicit collect review and approve vendor invoice submissions to ensure compliance with contract obligations.
- Execute regular data hygiene and administrative tasks to ensure the integrity and efficiency of the contract management platform.
- Facilitate the collection tracking and organization of prevailing wage requirements in accordance with applicable labor laws and project specifications.
- Perform other job essential assignments and special adhoc projects as assigned.
Preferred Qualifications:
- Possess exceptional organizational skills and ability to coordinate multiple projects simultaneously.
- Ability to prioritize and effectively time manage projects schedules and workload with little supervision.
- Ability to effectively communicate and collaborate crossfunctionally with various departments on projects and tasks. Excellent written and verbal communication skills.
- Strong background of construction databases and office productivity tools like Microsoft Office 365 (Excel Word PowerPoint) Google Suite of tools Procore Smartsheet Bluebeam and/or other software platforms.
- Respect for confidential information; use of proper judgment in time sensitive and critical situations.
- Minimum of 35 years experience as a contract administrator or equivalent work experience in a projectbased position in a corporate environment; assisting with large scale development and construction projects highly preferred.
$105000 $115000 a year
Our salary ranges are determined by role level and location. This salary range reflects the minimum and maximum target for new hire salaries for the position in the SF Bay Area. The successful candidates starting salary will be determined based on permissible nondiscriminatory factors such as skills experience interview performance and geographic location.
Dont meet every single requirementStudies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. At Terawatt we are dedicated to building a diverse inclusive and authentic workplace so if youre excited about this role but your experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Terawatt is committed to the full inclusion of all qualified individuals. In keeping with our commitment we will take steps to ensure that people with disabilities are provided reasonable accommodations. Accordingly if reasonable accommodation is required to fully participate in the job application or interview process or to perform the essential functions of the position please contact.
Terawatt Infrastructure is an equalopportunity employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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