Executive Secretaries and Administrative Assistants-25098
Executive Secretaries and Administrative Assistants-25098
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1 Vacancy
Job Description
Job Description
Executive Secretaries and Administrative Assistants25098Hours will be regular business hours: Start time between 8:00 and 9:00 AM and End time between 4:00 PM and 5:00 PM
Experience:
Experience reviewing information for completeness and accuracy; attention to detail; experience using Microsoft Office applications (including Word Excel and Outlook); experience using online (webbased) computer systems; excellent communication skills including telephone skills and customer service; ability to work independently and prioritize work load. Vast experience (5 years) in 2 main functions: order review/processing and responding to provider phone inquires and immense historical knowledge and provider relationships.
Job Description:
This position serves in the Vaccine Call Center in the Division of Vaccine Excellence with duties related primarily to ensuring accountability and accuracy of vaccine orders placed by providers registered in the Vaccines for Children (VFC) and Vaccines for Adults (VFA) Programs. Duties include:
Answer the Vaccine Call Center telephone field questions from the general public and health care providers and/or refer callers to subject matter experts;
Review and process vaccine orders which includes communication with healthcare providers to ensure orders are accurately completed and use of the online New York State Immunization Information System (NYSIIS);
Process reports of expired/spoiled vaccine from provider offices and convey information to supervisors;
Enter data into the online Vaccine Tracking System (VTrckS) and verify provider demographics and vaccine return processing;
Track provider information related to vaccine purchases and expired/spoiled vaccine information and present information in a clear concise format;
Track vaccine inventory related to emergency preparedness activities;
Track receipt and ensure completeness of provider enrollment forms both for new enrollees and during the annual renewal period. Maintain and update provider profiles as necessary;
Contact providers to obtain and verify demographic and/or patient profile information
Additional Info:
There are currently two incumbents
Hybrid of remote and in office work
There is currently no COVID19 vaccination policy
No interactions with children and adults
Training would be provided
No preferred level of education
Interviews can be conducted person or Webex
Hours worked can be 8:30am5pm
Employment Type
Full-Time
