Ops Support Specialist
Ops Support Specialist
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$ 40000 - 45000
1 Vacancy
Job Description
Pavion Connects and Protects by providing innovative fire security and communication integration solutions to customers across 70 U.S. locations and 22 countries. We bring industryleading expertise to clients in enterprise healthcare education government data center and retail industries.
As a global leader Pavion specializes in the design installation service and maintenance of cuttingedge fire alarm systems critical communications video surveillance access control and advanced AV technologies. Our mission is to bring clarity and transformation to safety security and communication through integral technology and radical service.
With a commitment to safety reliability and operational excellence Pavion ensures scalable futureready solutions tailored to meet and exceed our clients needs. Learn more at
Pavion and our family of companies are seeking a talented and motivated Ops Support Specialist to join our fire business unit.
Primary Responsibilities:
- Manage schedules calendars and appointments for service team members as needed
- Order office supplies and schedule equipment maintenance as needed
- Handle incoming and outgoing correspondence including emails phone calls mail and deliveries
- Assist with data entry filing and maintaining accurate records
- Coordinate and schedule meetings conferences and events
- Support service team projects by managing timelines and ensuring deliverables are met
- Update service customer accounts as needed
- Monthly billing of all renewable service customers
- Daily billing of all service deficiency work from service tickets
- Input service customer inspection reports
- Coordinate with Project Coordinator for scheduling priorities
- Perform other duties as assigned by the Operations manager or General manager
- High school diploma or equivalent required
- Proven experience in an administrative or support role
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software
- Strong organizational and timemanagement skills with keen attention to detail
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Positive attitude flexibility and the ability to work both independently and as part of a team
Required Experience:
Unclear Seniority
Employment Type
Full-Time
