Exhibition Project Manager III

At the Monterey Bay Aquarium we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices working together increases our capacity to serve our visitors and fulfill our mission. We welcome people from all walks of life into our team and strongly encourage people of color LGBTQ individuals veterans and people with disabilities to apply.

Job Summary:

Under limited supervision simultaneously manage multiple medium and large exhibition projects from initial planning and design through construction and installation. Responsible for overall project communication and coordination on highrisk highvisibility projects with impacts to the organization both internally and externally. Bring highlevel expertise to the task of developing effective crossdivisional teams encompassing the work of Exhibitions (content design production and interpretive media) Facilities (electrical and plumbing) and Animal Care (animal collections life support controls HVAC water quality) as well as architects engineers specialty designers and fabricators the general contractor and other external consultants. Perform other duties as required. The mission of Monterey Bay Aquarium is to inspire conservation of the oceans. All work will be conducted in a way that promotes animal welfare environmental sustainability as well as a sustainable culture of diversity equity and inclusion.

Core Activities:

• Develop and manage project plans (e.g. project objectives action plans responsibility charts detailed requirements etc.) for medium to large publicfacing Exhibition projects from design through construction.
• Develop scope schedule budgets and estimates and identify resources needed for exhibition projects.
• Update key project documentation throughout each project.
• Produce and present quarterly status reports related to progress budget and schedule developing risk mitigation strategies at all phases.
• Lead collaborative processes (e.g. brainstorming feedback and decisionmaking sessions creative development workshops and retrospective reviews)
• Lead crossfunctional project meetings across multiple departments and divisions managing overall project communication and coordination.
• Manage project deliverables (from content design animal care exhibit fabrication and general construction) against project requirements (e.g. scope timelines budget) from initial planning through completion.
• Review and manage the work of other staff and project managers throughout the Aquarium working on Exhibition projects soliciting expertise providing guidance and direction and providing approvals.
• Communicate expectations across key stakeholders and provide constructive feedback informally and formally to individual team members to ensure deadlines are met and quality standards are achieved.
• Define needs and develop scopes of work requests for proposal and award of contracts for subcontractors and specialty fabricators.
• Manage subcontractors ensuring consistency and adherence to project parameters. (Subcontractors on large Exhibition projects can include the Architect Engineer Designers General Contractor Specialty Fabrication and consultants).
• Coordinate and track permit submittals or other documentation required by outside agencies in coordination with our design team the Architect Engineer and other project partners related to Exhibition projects.
• Develop new (and refine existing) processes standards and procedures to implement strategic project goals completely and efficiently.
• Manage and configure tools for project management and provide guidance and training to team members on standard operating procedures.

Preferred Knowledge Skills & Abilities (KSAs):

• BA or MA or equivalent combination of education training and experience
• Project Management certification or equivalent experience preferred
• Minimum 45 years of project management experience
• An experienced project manager who is selfdirected and can work under limited guidance
• Deep level knowledge of exhibition project management and visitorcentered museum practice
• Ability to keep creative and complex projects focused on track and in line with our goals and mission.
• Leadership qualities with strong team building communication and active listening skills required
• Experience with facilitation and design thinking
• Ability to model an open inclusive and collaborative environment on project teams for all disciplines to contribute their best work in line with project constraints and parameters.
• Ability to build positive relationships with personnel from other Aquarium divisions leadership staff contractors and stakeholders
• Capable of adhering to critical project timing while using good judgment problemsolving skills and followthrough
• Maintains safety standards on all site work for projects including internal staff and contractors
• Ability with training to work with contractors and to learn to recognize and direct remediation of common construction hazards such as elevated work confined spaces hazardous chemicals the hazardous release of stored energy
• Excellent computer skills (i.e. google docs preparing presentations creating budget spreadsheets database management email)
• Experience preparing and managing project budgets from conceptual squarefoot budgets and detailed estimates through costtocomplete tracking
• Knowledge and experience reading interpreting and notating architectural and technical drawings
• Knowledge with construction and specialty exhibit fabrication
• Knowledge of Agile Waterfall and/or Sprint project management methods
• Ability to work within and maintain Monterey Bay Aquariums Core Values

• Must possess or be able to obtain within the first 3 months of employment a valid California drivers license in order to operate Monterey Bay Aquarium vehicles

Physical Requirements to Perform Essential Job Functions:

• Typical office equipment
• Constant sitting standing walking bending
• Occasional unassisted lifting up to 50 lbs
• Typical office environment main aquarium and exhibits active installation and construction sites occasional offsite events and/or subcontractor visits

Annual Compensation Range:

$84600$104000 USD annually. Starting rate will vary based on previous experience and relevant skills/knowledge set.

Required Experience:

IC