Administrative Assistant 3 (OA13) - Ivany Campus

What you will be doing

Reporting to the Academic Chair School of Business and Creative Industries you will:

• Provide confidential daily administrative and organizational support to the Academic Chair. This role supports a very busy department with 9 programs approximately 25 fulltime Faculty and Support Staff as well as upwards of 400 students.
• Coordinate the administrative and supportive functions activities and programs of the office. This entails logistical planning for meetings program scheduling calendar management record keeping and file management project management support coordinating special events and liaising with the internal and external communities.
• Work with faculty to support the daytoday operations of the various departments.
• Perform other related administrative duties as required.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a postsecondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10) will also be considered.
• You have a minimum of three years (fulltime equivalent) of recent and related occupational experience in a fastpaced office environment.
• You have demonstrated occupational experience with the following:
  • Managing daytoday office functions
  • Ordering office supplies
  • Reconciliation of invoices
  • Calendar management (meeting coordination and setup)
  • Working with data information in Excel and Word
  • Utilizing databases for information manipulation
• Knowledge of the postsecondary application process would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite email and Office 365. Experience using PeopleSoft would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity diversity inclusion accessibility and antiracism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to coordinating events identifying logistical needs and implementing them.
• You have proven records and information management skills and abilities specifically related to inputting data for scheduling.
• You are recognized for your time management skills and ability to complete multiple tasks with varying deadlines in an everchanging environment.
• You possess the ability to handle several priorities and necessary judgement to triage them as they present themselves.
• You show a strong commitment to community involvement including volunteering for committees in the campus community.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to selfidentify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Jaclynn Kelly HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately we cannot accept late or paper applications.