Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Overview
Join Our Team at Wheels Up
At Wheels Up were proud to be a global leader in ondemand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines we are committed to making private air travel safe reliable and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.
And it doesnt stop at private flights. Wheels Up also provides freight services safety and security solutions and managed services to individuals businesses government agencies and more. Regardless of how when or where you want to fly our mission is simple; deliver a premium personalized aviation experience for every customer.
Role Overview: What Youll Be Doing
The Executive Assistant is responsible for providing daytoday logistical support for our Chief Operating Officer. Based in Atlanta in our stateoftheart Member Operations Center this role will manage schedules communication travel and highlevel project coordination for two of Wheels Ups key executive leaders.
Reports to: Chief Operating Officer
Responsibilities
Your Key Responsibilities (Essential Functions)
- Schedule Management: Manage complex calendars for the COO including scheduling meetings appointments and travel itineraries. Proactively identify scheduling conflicts and propose solutions
- Communications: Serve as the primary point of contact for the COO efficiently handling phone calls emails and inquiries. Prioritize and manage their inboxes drafting and responding to correspondence as needed
- Meeting & Travel Coordination: Organize and prepare for executive meetings including agendas materials and logistics. Manage travel arrangements for the COO including flights accommodations and ground transportation
- Project & Task Management: Provide administrative support for various projects and initiatives led by the COO. Anticipate needs manage deadlines and ensure smooth project execution
- Document Management: Maintain and organize confidential documents and filing systems for the COO
- Leadership Alignment: Work with the companys other Executive Assistants to create an efficient productive work environment across areas of the business
Qualifications
What You Bring to the Table: Education & Certification Requirements
Were looking for someone who has a unique mix of experience skills and passion for what we do:
- Strong organizational prioritization and time management skills
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and collaboration tools (Slack Zoom Microsoft Teams etc.)
The Extras We Value (Preferred Requirements)
While not mandatory here are some additional things that would make you stand out:
- Minimum 5 years of experience as an Executive Assistant preferred preferably within a fastpaced and demanding environment
- Experience supporting Csuite executives a plus
Physical Requirements
We want to make sure youre fully equipped for success. Heres a look at any physical requirements needed for this role:
Office Work:
- Ability to sit at a desk and use a computer for extended periods
- Ability to participate in meetings either in person or virtually
Travel (if applicable):
- Occasional travel for meetings conferences or company events. This could involve the ability to sit on a plane or in a car for extended periods.
- Ability to navigate different environments such as visiting different offices or attending conferences
Communication:
- Clear verbal communication skills for presentations meetings and discussions with stakeholders
- Ability to read analyze and interpret business documents and data
Occasional Lifting:
- While unlikely some positions may involve light lifting (e.g. transporting documents or materials) or moving items for presentations but this is rarely a primary responsibility in this type of role
You Will Be Successful If You
- Pay meticulous attention to detail are organized and manage your time effectively
- Maintain confidentiality and discretion with highly sensitive information
- Are comfortable interacting directly with senior leaders inside and outside the organization
- Build trusting credible relationships at all levels of an organization and with external stakeholders
- Are strong enough to say no when needed but empathetic enough to do it in a way that others respect
- Work and collaborate well as part of crossfunctional teams
- Successfully manage competing priorities
Wheels Up Story
What We Offer: Salary Range & Benefits
At Wheels Up we believe in fair compensation based on experience skills and qualifications. The salary for this role ranges from $84000/Yr. to $105000/Yr. depending on a variety of factors. We dont typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally you may be eligible for a discretionary annual incentive program which rewards individual and organizational performance.
We also offer a range of benefits designed to support your wellbeing and personal life including:
- Tuition Reimbursement
- Competitive 401(k)
- Comprehensive Medical Dental and Vision Insurance
- Complimentary access to mental health and wellness counseling through Spring Health
- Financial planning assistance through WellCents
- A variety of additional programs and services in support of your total wellbeing
Everyone is welcome here
Each of us is unique and thats what makes us amazing. We believe theres power in bringing people with different backgrounds points of view and life experiences together. So bring yourself and your best ideas.
Wheels Up is committed to a policy ofequal employment opportunityfor applicants and employees. It is our policy to apply recruiting hiring training promotion compensation and professional development practices and make all other employment decisions without regard to actual or perceived race color religion sex (including pregnancy sexual orientation and gender identity) national origin age disability genetic informationor any other characteristic protected by federal state or local laws regulations or ordinances.
Because when we feel safe and comfortable being ourselves theres no limit to what we can achieve.
Need Accommodations
If you have a disability or are a disabled veteran and need assistance with applying please reach out to us at Simply include Accommodation Request in the subject line so we can quickly address your needs.
We look forward to learning more about you and how you can contribute to the Wheels Up journey!
Employment Type
Full-Time
