Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Blessey Marine Services Inc. owns and operates one of the youngest multifaceted inland tank barge and vessel fleets in the United States.
We are in search of an Office Manager for our Liberty Texas location.
JOB TITLE: Office Manager
DEPARTMENT: WEBEngines
FLSA STATUS: Exempt
SUMMARY DESCRIPTION:
Overseeswarehouse inventory accuracy work order tracking and customer timely audits accurate job costing and proactive management ofaccounts receivable.
SUPERVISION:
Reportsto: General Manager
Supervises: Inventory Control Clerk
ESSENTIAL JOB FUNCTIONS:
- Conduct weekly inventory audits using SAP and barcode scanning system to verify stock accuracy.
- Supervise inventory processes ensuring accurate tracking of parts and labor on all work orders.
- Review parts movement and workinprocess tracking for accuracy in SAP.
- Notify General Manager when inventory is low.
- Track and record labor hours associated with work orders in Excel and SAP.
- Generate and review billing for completed jobs through SAP; ensure invoices are sent promptly.
- Review accounts receivable aging reports weekly; initiate collection calls or emails as needed.
- Manage customer records related to tax exemption certificates ensuring current documentation is on file.
- Generate profitability reports for completed jobs
- Communicate regularly with the Accounting Department located in Harahan LA
- Train and support office assistant on inventory and work order processes.
QUALIFICATIONS
- Must be able to read write and speak clearly in the English language.
- High School diploma or GED required with two years administrative experience.
- Proficiency in or knowledge of a variety of computer software applications including but not limited to Excel and Microsoft Word software.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Knowledge of office administration procedures.
- Ability to operate most standard office equipment.
- Attention to detail in composing typing and proofing materials establishing priorities and meeting deadlines.
- Proficient spelling grammar and written communication skills.
- Excellent telephone and oral communication skills.
- Ability to maintain a high level of confidentiality.
LANGUAGE SKILLS
Abilityto read analyze and interpret general business periodicals professionaljournals technical procedures or governmental regulations. Ability to write reports businesscorrespondence and procedure to effectively present information and respond to questions fromgroups of managers clients customers and the general public.
MATHEMATICAL SKILLS
Abilityto apply concepts such as fractions percentages ratios and proportions topractical situations.
REASONING ABILITY
Abilityto define problems collect data establish facts and draw valid to interpret an extensive variety of technical instructions inmathematical or diagram form and deal with several abstract and concretevariables.
PHYSICAL REQUIREMENTS
Thephysical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this accommodations may be made to enable individuals with disabilitiesto perform the essential functions.
Whileperforming the duties of this Job the employee is regularly required to stand;walk; sit; use hands to finger handle or feel; reach with hands and arms andtalk or hear. The employee is occasionally required to climb or balance; stoopkneel crouch or crawl and taste or smell. The employee must occasionally liftand/or move up to 25 pounds. Specific vision abilities required by this jobinclude close vision distance vision color vision peripheral vision depthperception and ability to adjust focus.
WORKING CONDITIONS
Thework environment characteristics described here are representative of those anemployee encounters while performing the essential functions of this accommodations may be made to enable individuals with disabilitiesto perform the essential functions.
Whileperforming the duties of this Job the employee is occasionally exposed to wetand/or humid conditions; moving mechanical parts; risk of electrical shock andrisk of radiation. The noise level in the work environment is usually moderate.
TRAVEL REQUIREMENTS
Thisposition requires driving a vehicle as necessary for errands and businessrelated meetings. Employee and/or applicant must successfully complete a MotorVehicle History check and possess and maintain a current valid drivers licensein their state of residence.
Blessey Marine is an Equal Opportunity Employer and Drug Free Workplace.
Required Experience:
IC
Employment Type
Full-Time
